Join Our Team

Northern Skies Wellness is seeking a compassionate, organized, and detail-oriented Office Administrator to join our growing mental health practice. This is an exciting opportunity to become an integral member of our administrative team while supporting both clients and clinicians in a welcoming, client-centred environment.

This maternity leave position is expected to begin in September 2026 and continue until at least March 2028, with the possibility of extension or transition into a permanent full time role.

Responsibilities

As our Office Administrator, you will play an essential role in the day-to-day operations of the clinic by:

- Greeting clients in a warm, welcoming, and professional manner
- Managing incoming phone calls, emails, and general inquiries
- Scheduling and coordinating appointments using our electronic booking system
- Maintaining confidential client records with accuracy and professionalism
- Assisting with billing, invoicing, bookkeeping, and payment processing
- Supporting therapists and other team members with administrative tasks
- Maintaining office supplies and ensuring an organized, efficient workspace
- Assisting with general office operations and special projects as required

Qualifications The ideal candidate will possess:
- Fluency in both English and French (spoken and written)
- Previous office administration experience
- Experience with bookkeeping and financial administration
- Experience working in a mental health, healthcare, or related clinical setting
- Strong organizational, multitasking, and time-management skills
- Excellent interpersonal and communication skills
- Proficiency with Microsoft Office and general office technology
- Experience using Jane App is considered a strong asset
- The ability to maintain confidentiality and professionalism at all times
- A positive attitude,



initiative, and a commitment to exceptional client care

Schedule
- 37.5 hours per week
- Primarily daytime hours
- Some evening shifts will be required based on clinic needs

What We Offer
- Competitive hourly wage of $22.00–$26.50, based on experience
- Free on-site parking
- Staff appreciation events and office gatherings
- A supportive, collaborative, and inclusive workplace
- The opportunity to make a meaningful impact within a growing mental health practice
- Potential for contract extension or permanent full-time employment following the maternity leave

Why Join Northern Skies Wellness? At Northern Skies Wellness, we believe exceptional client care begins with a supportive team. We are a growing multidisciplinary mental health practice committed to fostering a positive, collaborative workplace where every team member is valued. As our practice continues to expand, we are looking for someone who is dependable, compassionate, and enjoys building meaningful relationships with clients and colleagues alike.

This is an excellent opportunity to join a team that values professionalism, continuous learning, and long-term growth.

How to Apply

If you are an organized, compassionate professional who enjoys working in a collaborative healthcare environment, we'd love to hear from you.

Please submit your resume and cover letter outlining your relevant experience and why you would be a great fit for the Northern Skies Wellness team.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Northern Skies Wellness is committed to creating an inclusive and respectful workplace. We welcome applications from qualified candidates of all backgrounds and lived experiences.

Pay: $22.00-$26.50 per hour

Benefits

- Company events
- On-site parking

Work Location: In person

📌 Office Administrator (Bilingual) – Maternity Leave Opportunity (Val Caron)
🏢 Northern Skies Wellness
📍 Val Caron