Job Summary

We are seeking a friendly, organized, and sales-driven Front Office Administrator to serve as the first point of contact for our aesthetic school. This role combines front desk administration with sales ability for our school amd medical center. Must be professional, personable, detail-oriented, and comfortable discussing educational programs, closing enrollments, and providing exceptional customer service in a fast-paced, beauty-focused workplace.

Key Responsibilities

Front Office & Administrative Duties

- Greet prospective students, current students, and visitors in a warm and professional manner
- Answer and direct phone calls, emails, and inquiries promptly
- Schedule consultations, campus tours, classes, and appointments
- Maintain student records, files, and databases with accuracy and confidentiality
- Process payments, invoices, and enrollment documentation
- Maintain a clean, organized, and welcoming front desk, lobby area and school as a whole
- Ensure outside presence and overall cleanliness
- Support instructors and management with administrative tasks as needed

Sales & Admissions Responsibilities

- Respond to inbound leads and walk-in inquiries about aesthetic programs
- Conduct program overviews and admissions consultations
- Follow up with prospective students to nurture leads and close enrollments




- Meet or exceed enrollment and sales goals
- Explain tuition, financing options, and enrollment requirements clearly and confidently
- Track leads, follow-ups, and enrollments using CRM or internal systems

Customer Experience

- Provide exceptional service throughout the student journey—from inquiry to graduation
- Handle questions, concerns, and issues professionally and empathetically
- Represent the school’s brand, values, and professionalism at all times

Qualifications & Skills
- High school diploma or equivalent (college coursework preferred)
- Previous experience in front office administration, customer service, or sales
- Sales experience in education, aesthetics, beauty, wellness, or healthcare preferred
- Strong communication and interpersonal skills
- Confident, persuasive, and comfortable discussing pricing and closing sales
- Excellent organizational and multitasking abilities
- Proficiency in Microsoft Office, Google Workspace, and CRM systems
- Professional appearance and positive attitude

Preferred Experience
- Experience in an aesthetic school, beauty school, medical spa, or related field
- Admissions or enrollment sales experience
- CRM or student management system experience

Job Type: Full-time Pay: $17.66-$24.00 per hour

Work Location: In person

📌 Office Administrator (Winnipeg)
🏢 Eternal Beauty Manitoba
📍 Winnipeg