The administrative support role is 15 hours per week on-site and includes, but is not limited to, the following responsibilities:

1. Bulletin Preparation

- Prepare, format, and print/copy bulletins for all church services, including regular worship, special celebrations, and seasonal events.

- Ensure all bulletins are correct, visually appealing, and have up-to-date announcements, liturgical content, and schedules.

- Coordinate with ministers and relevant teams to gather required content and proofread bulletins prior to distribution.

1. Presentation Materials

- Create and format PowerPoint slides to support worship services, sermons, and church meetings.

- Develop and update ‘Easy Worship’ materials, ensuring seamless integration with service flow and audio-visual requirements.

- Liaise with ministers and music/worship teams to obtain content and ensure presentations are complete and accurate ahead of each service.

1. Newsletter Management

- Draft, edit, and distribute the weekly church newsletter, featuring announcements, upcoming events, and community news.

- Collect contributions from staff and congregation members, ensuring all content is relevant and appropriate.

- Distribute newsletters via email and, where necessary, provide printed copies for those without digital access.

1. Communication Management

- Monitor, respond to, and direct incoming voicemail messages, ensuring timely and appropriate follow-up.

- Manage the main church email account: respond to enquiries, route messages to appropriate staff, and maintain records of correspondence. All in a timely manner.

- Collect, sort,



and distribute incoming postal mail and prepare outgoing mail as needed.

- Share events at St Mark’s with other churches and vice versa as requested.

1. Digital Presence

- Update the church’s Facebook page and website regularly with bulletins, service information, and live stream/YouTube links.

- Post timely updates regarding events, announcements, and service changes to maintain community engagement.

- Ensure all digital content aligns with church values, privacy standards, and branding guidelines.

1. Congregation Correspondence

- Send bulletins, newsletters, annual reports, and other important documents to the congregation by email, post, or in-person distribution.

- Maintain up-to-date mailing and email lists to ensure all members receive timely communication.

- Support special correspondence needs, such as invitations, thank you notes, and event reminders.

1. Stakeholder Support

- Facilitate communication among staff, visitors, congregation members, board members and community by managing contact lists and distributing information as needed.

- Serve as a point of contact for visitors, providing information and a welcoming presence. Assist in scheduling meetings and coordinating logistics for the board, committees, and other groups.

1. Ministerial Support

- Provide administrative assistance as requested by ministry staff-can be up to 6 hours per week.

1. other administrative duties as determined from time to time.

Pay: $17.95 per hour

Benefits

- Extended health care

- In office parking

Work Location: In person

📌 Office Administrator (Belleville)
🏢 St.Mark’s United Church
📍 Belleville