About HongSen Landscaping Inc.

HongSen Landscaping Inc. is a Toronto-based company specializing in landscape design. We are seeking an organized and dependable Office Administrator to coordinate daily office activities and provide administrative support to management and the landscape design team.

This is a full-time, in-office position. The successful candidate will help maintain accurate records, organize schedules, communicate with clients and support the administrative requirements of landscape projects.

Responsibilities

- Coordinate daily office procedures and administrative activities
- Answer telephone calls and respond to general email inquiries
- Welcome visitors and provide professional client service
- Schedule consultations, internal meetings and project-site visits
- Maintain calendars and communicate schedule changes to team members
- Prepare, format and organize correspondence, reports, proposals and other business documents
- Create and maintain electronic and paper filing systems
- Enter and update client, supplier and project information
- Maintain organized records of contracts, invoices, purchase documents and project correspondence
- Assist with preparing invoices, expense records and basic financial documentation
- Track office supplies and place approved orders when required
- Communicate with clients, suppliers and contractors regarding administrative matters
- Follow up on outstanding documents, appointments and project information
- Support onboarding paperwork and general employee record administration
- Maintain the confidentiality of client, employee and company information




- Identify administrative issues and recommend improvements to office procedures
- Provide general administrative support to management and project personnel

Required Qualifications

- At least two years of office administration, administrative support or related experience
- Strong proficiency with Microsoft Word, Excel, Outlook and general office technology
- Strong verbal and written communication skills
- Experience preparing professional documents and maintaining organized records
- Ability to coordinate appointments, deadlines and multiple administrative priorities
- Strong attention to detail and accuracy
- Qualified and respectful approach to client communication
- Ability to handle confidential information appropriately
- Ability to work in person at the Toronto office during the stated schedule

Preferred Qualifications

- College diploma or certificate in office administration, business administration or a related field
- Experience in a landscape design, construction, architecture, engineering or professional-services office
- Familiarity with bookkeeping, invoicing or expense-management software
- Experience using customer relationship management or project-management software
- Experience coordinating project documents, supplier information or client appointments





Compensation The position pays $27.00–$33.00 per hour. The successful candidate’s starting rate will be determined within the posted range based on relevant administrative experience, software proficiency and job-related qualifications.

Benefits

- Paid vacation and public holiday entitlements in accordance with Ontario employment standards
- Consistent Monday-to-Friday daytime schedule
- Job-related training and professional development opportunities

HongSen Landscaping Inc. should add the following advantages only when they are actually provided:
- Extended health-care coverage
- Dental and vision coverage
- Paid sick or personal days
- Group retirement or RRSP contribution program
- Transportation or parking assistance
- Additional paid vacation
- Annual performance bonus

Equal Opportunity and Accommodation HongSen Landscaping Inc. is committed to providing equal employment opportunities. Hiring decisions are based on relevant qualifications, experience and business requirements.

Accommodation is available upon request during the recruitment and selection process.

How to Apply

Apply directly through Indeed using the Apply button.

Pay: $27.00-$34.00 per hour

Ability to commute/relocate

- Toronto, ON M5G 1Y8: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- How many years of office administration or administrative support experience do you have?
- Which office, bookkeeping, scheduling or project-management programs have you used?

Work Location: In person

📌 Office Administrator (Toronto)
🏢 HongSen Landscaping
📍 Toronto