About You

- You thrive in a role where you can be the behind-the-scenes support hub for customers, leaders, and team members and strive to make everyone successful
- Being a dependable cornerstone to your team is your superpower
- You crave the opportunity to share and celebrate successes and milestones with your colleagues
- Friends and family rely on you to proofread and edit their important documents
- You find satisfaction in maintaining systems rather than reinventing them
- You excel at calm, steady support that allows others to “shine"
- Team members regularly remark they are motivated by your hard work and can-do attitude and that means the world to you
- Your ability to build rapport and trust makes people comfortable talking about tough subjects and you are comfortable asking tough questions
- You're comfortable letting others take the spotlight while you ensure everything runs smoothly
- You are drawn to a company who builds their culture around trust and integrity

What We Offer

- Competitive hourly rate is $23-25 per hour, depending on experience
- Mon-Thurs, 9am-3pm part-time schedule (approximately 24 hours/week)
- Impactful work
- Family-oriented work environment
- Stability and Efficiency focused culture

About Us

At Neighbourhood Painters, we are your trusted family-owned painting company serving Calgary and surrounding communities since 2003. With over 20 years of experience and commitment to a personal touch, we have enjoyed delivering quality and expert care to our customers and being a supportive and reliable employer to our team members. If this sounds like the kind of close-knit community that you’d like to be part of, please review the next steps in joining our team.

About the Job

- As our communication support, we will lean on you to provide administrative and communication support for our owner, including scheduling appointments, managing calendars and facilitating meetings
- Bring your love of organization to maintain and strengthen our filing systems and ensure documents are proof-read, edited, updated, and easily accessible




- We’ll look to you to manage customer correspondence, including emails and phone calls, and you’ll provide feedback, escalation and follow-up where needed to maintain exceptional service
- You’ll help maintain and refine existing processes to make them more efficient and productive
- You will balance your time between collaborative and solo projects - your keen sense for when it’s time to put your head down and get the work done will be invaluable
- In this role, you’ll assist our bookkeeper with some intermediate accounting tasks where you can flex your love of numbers
- You will provide steady reliable support our fast-paced owner
- You will get to perform ad hoc requests that help support other team members- no job too small!
- You will lead a few HR functions such as maintaining employee records, assisting with onboarding processes and organizing company events

Skills & Ideal Qualifications

- Administrative support and calendar management experience
- Strong organizational skills with emphasis on maintaining existing systems
- Professional and diplomatic phone and email communication across all levels
- Experience in event planning, coordination or similar preferred
- Active listening skills and comfort with routine and recurring tasks
- Excellent computer skills and the ability to learn new technology
- QuickBooks online experience highly preferred
- Invoicing and A/R experience is preferred
- Strong attention to detail and process management
- Ability to maintain composure in rapid-paced environments
- Comfortable working independently within established guidelines

If you have experience in any of the following or similar positions, please apply today!

- Office Administrator
- AP/AR Specialist
- Executive Assistant
- Administrative Coordinator
- Inventory Assistant
- Office Coordinator
- Document Control
- Event Coordinator
- Customer service coordinator
- Construction assistant
- Scheduling coordinator
- Home delivery coordinator
- Dispatcher / Scheduler
- Customer Care Specialist
- Construction Office Assistant
- Personal Assistant
- Hotel Concierge
- Event planning
- Receptionist

📌 Office Coordinator Part Time (Mon-Thurs 9am-3pm) (Calgary)
🏢 Neighbourhood Painters
📍 Calgary