Overview

We are seeking a dynamic and highly organized Office Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily activities and fostering a productive, welcoming environment. Your energetic approach and exceptional organizational skills will keep our office running efficiently while supporting team management, vendor relations, and administrative functions.

This position offers an exciting opportunity to develop your skills in office administration, customer relations, bookkeeping, and more!

Duties

- Oversee front desk operations, including greeting visitors and managing multi-line phone systems with professionalism and courtesy
- Manage human resources functions such as onboarding new employees, maintaining personnel files, and supporting training & development initiatives
- Handle bookkeeping and payroll tasks using QuickBooks or similar accounting software to ensure accurate financial records
- Maintain organized filing systems for documents, contracts, and vendor records to facilitate quick retrieval
- Coordinate vendor management activities including invoicing, service scheduling, and contract renewals
- Assist with budgeting processes by monitoring expenses and preparing financial reports for management review
- Assist with shipping, receiving, and basic logistics coordination




- Support customer inquiries when needed (phone, email, or in person)
- Maintain organized digital and physical filing systems
- Learn and become proficient with our proprietary products and technology

Experience

- Proven experience in an office or administrative setting with the ability
- Extensive office experience with front desk duties, clerical tasks, and administrative support
- Excellent communication skills with a focus on phone etiquette and qualified interaction
- Exceptional organizational skills with attention to detail in filing, record keeping, and vendor management
- Prior experience managing multi-line phone systems and handling complex scheduling or calendar coordination
- Proficiency with Mac OS
- Extremely clear and professional verbal and written English communication skills

Join us as an Office Coordinator to be a key driver of our vibrant office environment! Your proactive attitude and comprehensive skill set will empower our team to achieve excellence every day. We value energetic professionals who thrive in fast-paced settings and are eager to grow their careers in office administration. Pay: $20.00-$31.00 per hour

Perks

- Casual dress
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Office Coordinator (Edmonton)
🏢 Eleven Engineering
📍 Edmonton