Location: Leamington, ON

Position Summary

We are seeking a highly organized and motivated Operations Coordinator to support the day-to-day operations of our growing manufacturing business. This individual will play a key role in coordinating logistics, managing inventory, overseeing production scheduling, preparing customer quotations and sales orders, and ensuring projects are completed on time.

The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment where organization and communication are essential.

Key Responsibilities:

Warehouse & Inventory

- Maintain a clean, organized, and efficient warehouse.
- Manage inventory levels and perform regular inventory counts.
- Receive, inspect, and organize incoming materials.
- Ensure all inventory is accurately labeled and stored.
- Monitor stock levels and communicate purchasing requirements.
- Maintain accurate inventory records.

Shipping & Logistics

- Coordinate all local deliveries and pickups.
- Schedule shipments with freight carriers and local transportation providers.
- Prepare shipping documents, packing slips, and delivery paperwork.
- Track outgoing shipments and resolve shipping issues.
- Ensure orders are shipped accurately and on schedule.

Production Scheduling

- Develop and maintain daily and weekly production schedules.
- Coordinate with production staff to ensure customer deadlines are achieved.
- Monitor production progress and proactively adjust schedules when necessary.
- Work closely with purchasing, warehouse,



and production teams to ensure materials are available when required.
- Identify scheduling conflicts and recommend solutions to maintain on-time delivery performance.

Sales Administration

- Prepare customer quotations and sales orders for projects valued under $10,000.
- Enter and process customer orders accurately.
- Follow up with customers regarding quotations, orders, and delivery schedules.
- Support the sales team with administrative tasks as required.

Project Coordination

- Coordinate smaller customer projects from order through completion.
- Monitor project timelines and ensure milestones are achieved.
- Communicate project updates internally and with customers.
- Assist in resolving issues that may impact project schedules.

General Operations

- Support continuous improvement initiatives.
- Maintain accurate operational records and documentation.
- Assist management with day-to-day operational activities.
- Help develop and improve internal processes to increase efficiency.

Qualifications

- 2–5 years of experience in operations, logistics, manufacturing, warehouse coordination, or project coordination.
- Excellent organizational and time management skills.
- Strong problem-solving and decision-making abilities.




- Ability to manage multiple priorities while meeting deadlines.
- Proficiency with Microsoft Office (Excel, Outlook, Word).
- Experience with ERP, inventory management, or production scheduling software is considered an asset.

Requirements

- Fluent English (spoken and written) is required.
- Solid verbal and written communication skills.
- Ability to work independently while collaborating effectively with multiple departments.
- High attention to detail and commitment to accuracy.
- Professional attitude with a customer-focused mindset.
- Forklift experience is considered an asset

Work Schedule

- Regular working hours are Monday through Friday, 8:00 AM to 5:00 PM.
- Due to the nature of manufacturing and customer commitments, additional hours may be required during busy periods or to meet project deadlines.
- The successful candidate should be flexible and willing to work overtime when operational needs require.

Success in This Role The successful candidate will:

- Keep the warehouse organized and inventory accurate.
- Ensure production is scheduled efficiently to meet customer deadlines.
- Coordinate shipments and logistics effectively.
- Prepare accurate quotations and sales orders.
- Manage small projects from start to finish.
- Help improve operational efficiency while providing outstanding customer service.

Pay: $22.00-$24.00 per hour

Benefits

- Extended health care
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Operations Coordinator (Leamington)
🏢 Growtec Solutions
📍 Leamington