We're looking for a highly organized Operations Coordinator (Finance & Administration) to join our growing Montreal team. If you have a bookkeeping background and enjoy supporting finance, operations, and administration in a fast-paced environment, we'd love to meet you.

Who We Are

Rose PR is a full-service Canadian public relations agency specializing in media relations, influencer marketing, partnerships, experiential events and activations, and corporate communications.

We represent leading global brands across beauty, fashion, lifestyle, hospitality, retail, and consumer goods to create integrated campaigns that generate meaningful conversations, build lasting brand affinity, and deliver measurable results.

Key Responsibilities

Finance & Bookkeeping

- Manage Accounts Payable and Accounts Receivable.
- Prepare and issue client invoices through QuickBooks Online.
- Process vendor invoices and prepare bi-weekly payment runs using Plooto.
- Maintain accurate financial records within QuickBooks Online.
- Process and organize receipts, invoices, and expenses using Dext.
- Reconcile corporate credit cards and bank transactions.
- Maintain vendor records, banking information, tax documentation, and supporting files.
- Liaise with our external bookkeeping and accounting partners to support monthly reconciliations, financial reporting, and year-end requirements.
- Prepare and organize supporting documentation required for monthly reconciliations, financial reporting, and year-end processes.
- Ensure all financial transactions are accurately recorded, coded, and maintained in preparation for review by our external bookkeeping team.
- Assist with budget tracking, financial reporting, and special projects as required.

Operations & Administration





- Coordinate the day-to-day operations of the office to ensure everything runs efficiently.
- Manage office supplies, equipment, and vendor relationships.
- Maintain inventory of client products, office supplies, PR materials, and promotional items.
- Coordinate incoming and outgoing shipments, couriers, and deliveries.
- Arrange travel, accommodations, transportation, and itineraries for team members when required.
- Prepare meeting agendas and assist with internal meeting coordination.
- Coordinate employee onboarding and offboarding administration.
- Assist with employee benefits administration and HR paperwork.
- Support internal events, team meetings, and company initiatives.
- Identify opportunities to improve operational processes and administrative efficiencies.
- Provide administrative support to the leadership team as required.
- Support other operational and administrative functions as needed.

Perks & Benefits

- Paid Vacation: 3 weeks of paid vacation, plus an additional 1 week after your 5th year with Rose PR.
- Holiday Office Closure: Additional 1–2 weeks paid time off while our office is closed between Christmas and New Year's.
- Summer Fridays: Fridays Off during July & Half Days in August.
- Health & Dental Benefits: 100% employer-paid health and dental coverage.
- Wellness Days: 2 Paid Wellness Days Per Year.
- Phone Allowance:



Monthly reimbursement toward your mobile phone plan.
- Professional Development: Ongoing mentorship, coaching, and opportunities for career growth.
- Collaborative Workspace: Grow alongside a collaborative team that values creativity, initiative, and career development.

Qualifications

- 1–3 years of bookkeeping, accounting, finance, operations, or office administration experience.
- Experience using QuickBooks Online, Dext Prepare, and Plooto.
- Experience managing Accounts Payable and Accounts Receivable.
- Experience reconciling bank accounts and corporate credit cards.
- Strong Microsoft Excel and Microsoft Office skills.
- Exceptional organizational skills with strong attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills.
- Demonstrated professionalism, integrity, and discretion when handling confidential financial and employee information.
- Strong problem-solving skills with the ability to identify process improvements and work proactively.
- Fully bilingual (English & French), both written and spoken.
- Diploma or certificate in Accounting, Bookkeeping, Business Administration, or a related field is considered an asset.

Ready to Join Rose PR? Please submit your resume, cover letter, and portfolio (if applicable) to [email protected].

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $50,000.00 per year

Benefits

- Company events
- Dental care
- Paid time off
- Wellness program

Application question(s):
- Fulling Bilingual?

Experience:
- Bookkeeping: 1 year (required)

Location:
- Montréal, QC (required)

Work Location: In person

📌 Operations Coordinator (Montreal)
🏢 Rose PR
📍 Montreal