Job Summary

We are seeking an energetic and highly organized Personal Assistant to support the daily operations of a busy Medspa. This role is vital in ensuring smooth administrative workflows, excellent customer service, and productive scheduling. The ideal candidate will be proactive, detail-oriented, and possess a passion for providing exceptional support in a fast-paced healthcare environment.

You will serve as the first point of contact for clients and team members alike, managing appointments, correspondence, and essential clerical tasks with professionalism and enthusiasm.

Responsibilities

- Manage appointment scheduling using Microsoft Outlook Calendar and Google Workspace to ensure optimal client flow and staff availability
- Handle incoming calls with excellent phone etiquette, directing inquiries and booking appointments efficiently
- Maintain accurate records through data entry, filing, and bookkeeping using QuickBooks and Microsoft Office tools
- Support front desk operations by greeting clients, managing multi-line phone systems, and ensuring a welcoming environment
- Prepare and proofread correspondence, forms, and promotional materials to uphold professional standards
- Oversee administrative tasks such as filing, organizing client records, and processing documents via DocuSign
- Assist with basic bookkeeping duties including invoicing, payments,



and tracking expenses to support office financial health
- Efficient knowledge of handling multiple social media platforms.

Experience
- Previous office experience in a healthcare or wellness setting is preferred but not required
- Proven clerical experience with strong organizational skills and attention to detail
- Familiarity with QuickBooks for bookkeeping and Microsoft Office Suite (Word, Excel) is highly desirable
- Experience managing multi-line phone systems and using Google Workspace applications (Gmail, Calendar)
- Excellent customer service skills with a friendly demeanor and professional phone etiquette
- Ability to handle data entry accurately while maintaining confidentiality
- Strong organizational skills with the ability to multitask effectively in a busy environment

Join our team to be part of a vibrant Medspa that values your contributions! We provide a supportive environment where your organizational talents help create an exceptional experience for clients while supporting the smooth operation of our practice. If you thrive in a dynamic setting that combines administrative excellence with client care, we look forward to welcoming you aboard! Pay: $18.00-$20.00 per hour

Work Location: Hybrid remote in Mississauga, ON

📌 Personal Assistan for Medspa (Mississauga)
🏢 Aesthetics
📍 Mississauga