About Wingspan

Wingspan Dev Capital Inc is an innovative residential property management company dedicated to providing exceptional living experiences for our residents. We manage a diverse portfolio of properties and are committed to building processes that are efficient and effective while mitigating costly delays in providing service.

Position Summary

We are seeking a highly organized and detail-oriented Property Manager Assistant to support the Property Manager with the day-to-day administration and operations of a portfolio of properties. The successful candidate will assist with tenant relations, administrative tasks, maintenance coordination, financial administration, and ensuring properties are well maintained and operating efficiently.

The ideal candidate is proactive, professional, and comfortable working in a fast-paced environment with multiple priorities. Strong communication and organizational skills, along with previous property management experience and knowledge of Yardi Voyager, are essential.

Key Responsibilities

- Provide administrative and operational support to the Property Manager in the daily management of assigned properties.
- Assist with tenant communications, inquiries, requests, and concerns, ensuring timely and professional follow-up.
- Coordinate and follow up on maintenance requests, service calls, work orders, and repairs with tenants, contractors, and building staff.
- Assist with scheduling contractors, inspections, preventative maintenance, and other property-related services.
- Maintain accurate tenant, lease, vendor, and property records.
- Assist with lease administration, including tracking lease expiries, renewals, amendments, notices, and other important dates.
- Prepare and distribute tenant communications, notices, and correspondence as required.
- Assist with accounts payable, invoice processing, purchase orders, and coding of property-related expenses.
- Assist with monthly reporting, budget tracking,



and other financial administration related to the property portfolio.
- Enter and maintain accurate information in Yardi Voyager, including tenant, lease, work order, and financial information.
- Assist with monitoring tenant receivables and following up on outstanding balances as directed by the Property Manager.
- Support the Property Manager with annual budgets, operating expenses, and variance reporting.
- Maintain organized property files and ensure documentation is accurate and up to date.
- Assist with property inspections and follow up on deficiencies or required repairs.
- Communicate and coordinate with contractors, suppliers, building operators, tenants, and internal departments.
- Assist with compliance requirements, insurance certificates, permits, and other property documentation.
- Provide general administrative support to the Property Manager and assist with special projects as required.
- Ensure a high level of customer service is always provided to clients and tenants.

Required Qualifications

- 2+ years of experience in property management, real estate administration, or a related field.
- Strong working knowledge of Yardi Voyager is required.
- Strong understanding of property management processes, including tenant relations, maintenance coordination, and lease administration.
- Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Strong written and verbal communication skills.
- Excellent attention to detail and accuracy.
- Proficiency with Microsoft Office, particularly Outlook, Word, and Excel.
- Strong problem-solving skills and the ability to take initiative.
- Qualified, reliable, and customer-service-oriented.
- Ability to work independently while also collaborating effectively with Property Managers, building staff, contractors, and internal teams.

Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Work Location: In person

📌 Property Manager Assistant (Winnipeg)
🏢 Wingspan Dev Capital
📍 Winnipeg