Here’s the job chance…
This position is an existing vacancy.
In addition to being the first point of contact for visitors the Receptionist & Executive Assistant will provide high level administrative support to executives, managing their schedules, coordinating meetings, and handling correspondence, including regulatory filings and support on legal files.
The Receptionist & Executive Assistant will work collaboratively with the other Executive Assistants providing backup as needed. Exceptional organizational and communication skills are crucial, along with proficiency in MS Office software and the ability to handle confidential information.
The role often involves prioritizing tasks, multitasking effectively, and adapting to a dynamic work environment.
In this role you will:
- Provide courteous and exceptional service and information to guests/customers
- Prioritize and plan calendar meetings and facilitate the most efficient use of the leaders’ time aligned to business priorities
- Prepare expense reports, including processing/payment of invoices and monthly budget and variance report investigation, analysis and reporting
- Preparation of files
- Update information on external sites, databases and spreadsheets
- Assist in coordinating departmental meetings and events including meeting room bookings and arranging catering (if applicable)
- Print documents and photocopying
- Other administrative support as needed
What we are looking for…
- Minimum 3 years experience in an Executive Assistant position
- Demonstrated strong organizational skills with proven ability to prioritize
- Excellent interpersonal skills
- Strong technical skills in MS Outlook, MS Office including Word, Excel and Power Point
- Must be able to proactively manage work by effectively anticipating priorities and potential deliverables based on developing knowledge of business needs
- Strong verbal and written communication skills
- Flexible and able to adapt to changing priorities/situations with ease
- Post -secondary education
- Demonstrated experience in developing and maintaining efficient administrative processes and systems
- Able to maintain a high level of confidentiality
- Confident decision maker that takes initiative
What we pay…
Salary Range: $57K - $70K
What's in it for you
- A fantastic vacation plan and time off
- A pension plan with 100% match by ivari
- Employee savings plan with 75% match to help you save even more
- Flexible and hybrid work arrangements
- Opportunities for professional development
- Recognition programs to cheer you on, motivate and reward
- Wellness programs to keep you healthy and happy
Who you are…
- Someone who enjoys a culture where everyone is genuinely respectful and you can be your authentic self every day. Your contributions and opinions are not only sought, but valued. You know the importance of, and live by, our core values of…
- Bringing clarity and focus to your work
- Taking ownership and doing what you say you will
- Remaining flexible
- Collaborating with others
Does this sound like you? We’re looking for great people to join our team!
Our commitment to inclusivity is reflected in the safeguards, policies and commitments we have in place to remove barriers and provide equal opportunities to prospective and current employees, without discrimination.
A Human Resources representative is available to consult with applicants who require accommodation in the application or recruitment process. Any information shared by the applicant about an accommodation will be treated as confidential. If you do require an accommodation, please email
[email protected] .
ivari does not utilize AI in our recruitment process to screen, select, or assess applicants.
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📌 Executive Assistant / Receptionist (Toronto)
🏢 ivari Holdings
📍 Toronto