Event Manager — Fluid Events

Location: 2229 Kingston Road, Toronto (Birchmont & Kingston) — in the office 3 days a week Type: Full-time, permanent · car preferred · monthly travel allowance Compensation: $75,000 to start, with a real path to Producer Apply by: August 20, 2026 ·

About Fluid Events

For 11 years, Fluid Events has been one of Toronto's go-to agencies for nonprofits, associations and foundations — producing galas, conferences, walks, runs and community experiences that raise real money and move people. We're small, senior, and we punch well above our weight.

We also build our own event technology (eventmate), and we run on a easy belief: creativity + operations + AI is how a boutique agency scales like a big one.

The Role

We're a small team, and we're growing — which means this is a chance to join at a moment that matters, take on real ownership, and grow as the company does. We need an Event Manager who can own events end-to-end — planning, logistics, budgets, vendors, run-of-show, client management — and grow into a Producer as we take on more. You'll work alongside our Director, our production specialist and our founder, and you'll be trusted with real events fast (think galas and conferences, not fetching coffee).

What you'll do

- Lead planning and logistics on a portfolio of events, from kickoff to load-out
- Own client management — the relationship, the updates, the trust — for your events
- Build and manage budgets, timelines and run-of-shows that actually matter
- Build and nurture real relationships with our vendors
- Partner with the team on production, digital assets, decks and onsite execution
- Use AI every day to work faster and smarter (a lot more on this below)

Who you are
- You've already run events in a lead role — you can jump in with very little hand-holding
- Experience with fundraising events (galas, walks, runs) is a big asset




- You build run-of-shows that matter — the backbone of a smooth event, not just a document
- You build genuine relationships with vendors and know how to get the best from them
- Wildly organized, unflappable under pressure, obsessed with the details
- A strong communicator clients instantly trust, comfortable owning a budget and a timeline
- Genuinely excited by nonprofit missions and the people they serve

The non-negotiable: you work WITH AI

This matters to me more than anything else on this list, so I'm putting it front and centre.

I use AI every single day to do more, faster — and I need someone who does the same (or is hungry to). This isn't "have you heard of ChatGPT." I mean you actually build with AI: drafts, decks, timelines, budgets, research, whole systems. If AI isn't already part of how you work, this probably isn't the role for you — and that's completely okay.

How to apply — please read this carefully

Do not send a resume. Seriously.

Instead, send me one thing: a presentation, built with AI, that stands in for your entire application. No separate resume, no separate cover letter — this deck is all of it. It has to cover:

- Your story & work history — who you are, where you've worked, and what you've actually delivered (not just job titles).
- Why we should hire you — the case for you, made well.
- What makes you different — the thing the other applicants won't have.
- How you'd use AI in this role — a real example, workflow or system you'd genuinely set up at Fluid. Show me, don't tell me.

In other words: this presentation is your resume, your cover letter and your AI demo, all in one.

Here's my honest promise: if you didn't really build this with AI, I'll be able to tell. And I'll definitely spot a generic, fill-in-the-blank template — because a lot of applicants will send exactly that. So don't. Make something original. Show me your brain and your taste.

Send it to by August 20, 2026. Surprise me.

— Sabrina Roy, Founder, Fluid Events

📌 Event Manager - Fluid Events Inc. (Toronto)
🏢 Fluid Events
📍 Toronto