Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and Current York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Reporting to the Sr. Manager, Technology, the eDiscovery Case Manager will play a pivotal role in managing the end-to-end electronic discovery process for legal matters, investigations, and compliance initiatives. This individual will act as a critical liaison between legal teams, IT professionals, and external vendors, ensuring that Electronically Stored Information (ESI) is identified, collected, processed, reviewed, and produced in a defensible, efficient, and cost-effective manner. The successful candidate will demonstrate technical expertise, strong project management skills, and the ability to provide strategic advice to legal teams on eDiscovery best practices.

This role requires a proactive, detail-oriented professional who thrives in a collaborative workplace and is comfortable working under tight deadlines. The eDiscovery Case Manager will work closely with other members of the Osler Works - Disputes (OWD) team, including the Head of OWD, Review Managers, Lawyers, Litigation Support Specialists, and other Case Managers, to deliver exceptional results.

Major Responsibilities
eDiscovery Project Management

Coordinate the entire eDiscovery lifecycle, including identification, preservation, collection, processing, review, analysis, and production of ESI

Act as a bridge between legal teams, IT, and external vendors, ensuring seamless communication and collaboration throughout the eDiscovery process

Develop and manage project timelines, budgets, and workflows to ensure that all deliverables are completed on time and within scope

Work closely with Review Managers to ensure document review deadlines and targets are met

Monitor and enforce adherence to eDiscovery best practices, defensible methodologies, and applicable legal and regulatory requirements

Provide regular updates and reports to legal teams and clients regarding project status, risks, and key milestones

Technical Expertise and Support

Handle technical aspects of eDiscovery, including data collection, applying search queries (e.g., Boolean searches), preparing document productions, and managing databases such as Relativity





Work closely with Litigation Support Specialists to process, ingest, and produce documents and ESI from Relativity and other Review platforms

Assist with the implementation of defensible data collection methods, both by advising on best practices and by conducting on-site collections when necessary

Troubleshoot technical issues related to eDiscovery tools and processes, leveraging advanced troubleshooting skills and technical knowledge

Create and maintain detailed documentation of workflows, processes, and project-specific protocols

Collaboration and Teamwork

Work closely with other members of the OWD team

Collaborate with legal teams and firm clients to understand case-specific requirements and provide tailored eDiscovery solutions

Assist with custodian interviews to determine the universe of relevant documents and data sources

Provide advice and direction to legal staff and lawyers on eDiscovery matters, including technical workflows, defensible methodologies, and cost-effective strategies

Document Review and Analysis

Support document review and coding efforts, ensuring accuracy and consistency across the review team

Generate reports and analytics for legal teams to assist with case strategy and decision-making

Assist in quality control (QC) processes to ensure the integrity and accuracy of document productions

Flexibility and Availability

Working requirement of one day in-office (minimum) and 4 days remote

Maintain flexibility in work hours to accommodate urgent deadlines, including availability for onsite requirements and weeknight/weekend overtime as required

Position Requirements
Education and Experience

Community College diploma in Information Technology or equivalent with at least three years of experience working as an eDiscovery Analyst, Case Manager, or in a similar role. An equivalent combination of education, training and experience will also be considered.

Knowledge and Skills

Proficiency in managing eDiscovery platforms, particularly Relativity, and other document review tools

Advanced knowledge of Microsoft Office Suite, including Excel (e.g., pivot tables, advanced formulas, macros)

Experience with programming or scripting languages (e.g., SQL, Python) is an asset

Strong troubleshooting skills, with the ability to diagnose and resolve technical issues independently

Exceptional organizational skills,



with the ability to manage multiple tasks and prioritize effectively under tight deadlines

Detail-oriented mindset, ensuring accuracy and consistency across all aspects of eDiscovery projects

Strong problem-solving and critical thinking skills, with the ability to anticipate and mitigate risks

Excellent verbal and written communication skills, with the ability to interact professionally with clients, lawyers, paraprofessionals, and external vendors

Strong interpersonal skills, with a team-oriented approach to collaboration

Ability to explain complex technical concepts to non-technical stakeholders in a clear and concise manner

Ability to work under stressful conditions while maintaining a high level of professionalism and composure

Strong understanding of eDiscovery best practices, legal and regulatory requirements, and industry standards

Commitment to continuous learning and staying up-to-date on emerging eDiscovery technologies and trends

Compensation
The range of expected compensation for this position is $120,000-$140,000 annually. Compensation offered will be based on a variety of factors including job-related knowledge, education, skills and experience.

Why Join Osler Works - Disputes (OWD)?
At Osler Works - Disputes, we are committed to delivering innovative, cost-effective solutions to our clients. As an eDiscovery Case Manager, you will have the opportunity to work on high-profile legal matters, collaborate with a dynamic team of professionals, and leverage cutting-edge technology to drive results. We value creativity, initiative, and a commitment to excellence, and we are dedicated to supporting the professional growth and development of our team members.

This role offers a unique opportunity to contribute to the success of Osler Works - Disputes while advancing your career in the rapidly evolving field of eDiscovery. If you are a detail-oriented, technically skilled professional with a passion for problem-solving, we encourage you to apply.

We are currently working in a hybrid work arrangement, which includes the requirement to work a minimum of one-day onsite per week.

Accessibility and Accommodation
Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

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📌 eDiscovery Case Manager (Ontario)
🏢 Osler, Hoskin & Harcourt
📍 Ontario