We are looking for a resourceful and detail-oriented Executive Assistant for our client, a well-established company within the sales and distribution sector. This position plays an important role in providing a high level of executive support to a group of senior leadership team members. As the ideal candidate, you are detailed, proactive and possess excellent organizational skills to prioritize and adapt to the diverse needs of the role. If this sounds like you, we would love to connect with you today!

Location: Surrey, BC

Expected Salary Range: $90,000 - 100,000 per year

Responsibilities

Manage the Executives’ complex calendar, inbox/email communications, and meeting management

Organize travel arrangements and associated logistics for both domestic and international travel, including preparation of expense reports

Handle communication with internal and external parties, on behalf of the Executive

Proactively identify scheduling conflicts or emerging issues and take action to provide resolution in a timely manner

Coordinate and manage logistics for business meetings including required materials, agendas, and minutes

Prepare reports, documents, and presentations, including handling of confidential correspondence

Arrange and attend business meetings including preparation of logistics, materials, minute-taking and distribution, as required





Maintain confidentiality with exposure to and handling of sensitive company-related and personal information

Provide personal assistance to the Executives based on current and varying needs

Organize event logistics for company functions throughout the year

Additional operational projects, as needed

Requirements

8+ years’ experience in a senior-level executive assistant support position is ideal

Degree or Diploma in Office Administration, Business or relevant field of study

Previous event planning experience would be considered an asset

Strong proficiency with Microsoft Office Suite, specifically MS Excel, possessing strong overall technical skills

Highly organized and detailed with effective time management abilities, and able to work within tight deadlines and changing priorities in a day

Excellent verbal, written and interpersonal skills with expert ability to be proactive and resolve issues

Possess calm professionalism with the ability to exercise discretion and maintain confidentiality to the highest degree

Have a positive, entrepreneurial, and 'can-do' attitude

Be able to travel locally on an as-needed basis

McNeill Nakamoto is committed to recruiting with a focus on equal chance, diversity and inclusion, therefore, we strongly encourage applications from underrepresented groups. While we thank all candidates for their interest, only select individuals will be contacted for follow-up.

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📌 Executive Assistant (British Columbia)
🏢 McNeill Nakamoto Recruitment Group
📍 British Columbia