Join HRPA as a Regulatory Affairs Specialist and Help Uphold the Integrity of the HR Profession!

You’rea thoughtful and principled regulatory professional who understands theimportance of protecting public interest. You approach complex matters with objectivity, soundjudgment,and careful attention to process. Whether coordinating committee proceedings, interpreting regulatory requirements or responding to a challenging stakeholder, youremaincalm,impartialand committed to doing what is right.

You’realso highly organized and comfortable managing sensitive information, competing priorities and detailed processes where accuracy, confidentiality and procedural fairness are essential.

Position Title: Regulatory Affairs Specialist
Location: Toronto,Hybrid (In-Office 2-Days Per Week)
Type: Full-Time,Contract (14 months -Maternity LeaveCoverage)
Existing Vacancy: Yes
Target Salary: $77,300 - $80,000 Annual

About us
The HRPA supports HR professionals in Ontario and enables organizations to unlock the human potential that exists in their workplaces.Serving a community of over 25,000 members and students across Ontario, we strive to empower HR professionals.With a core commitment to Inclusion, Diversity, Equity, and Accessibility (IDEA), we support each member with the tools,knowledgeand community they need to lead and transform workplaces across Ontario.

Key Responsibilities

Reporting to the Associate Registrar and Director, Regulatory Affairs, the Regulatory Affairs Specialist will support a range of regulatory activities and may rotate among different portfolios over time. These may include designation requirements; complaints,disciplineand capacity matters; registration and appeals; professional standards; policy; and continuing professional development.

Committee and Regulatory Process Coordination: Coordinate the effective operation of regulatory committees and panels, including onboarding and training members, scheduling meetings,deliberationsand hearings, preparing materials,maintainingrecords and monitoring committee activity.

Case and Matter Management: Manage the intake and processing of mattersreferred tofor committee review and communicate clearly and professionally with applicants, registrants, complainants, appellants, committee members and other stakeholders.

Procedural and Legislative Support: Apply relevant legislation, by-laws, policies,standardsand established procedures to regulatory matters. Serve as a resource to committeesregardingapplicable requirements, precedents,and prior decisions while recognizing when legal advice or escalation is necessary.

Committee Resourcing and Performance:



Maintaincommittee rosters, track member tenure and participation, anticipate resourcing needs and support the recruitment of professional and public committee members.

Specialized Regulatory Support: Coordinate external resources asrequired, including independent legal counsel, investigators, assessors, witnesses, courtreportersand other service providers.

Decision Implementation and Compliance: Ensureappropriate follow-upwhen decisions or agreements result in undertakings, suspensions, revocations, terms,conditionsor limitations. Help ensure that committee orders and decisions are accurately reflected on the public register.

Information and Records Management: Maintaincomplete,accurateand confidential regulatory records; manage secure document sharing; and ensureappropriate retentionand destruction protocols are followed.

Stakeholder Engagement: Respond to enquiries and escalations from members, applicants and the public. Deliver presentations and webinars to help stakeholders understand regulatory requirements and processes.

Continuous Improvement: Identifyopportunities to strengthen regulatory policies, practices, forms, guidance and website content, and help implement approved changes consistently across all relevant areas.

Data and Reporting: Track regulatory activity and contribute data, analysis and commentary to newsletters, quarterly Registrar’s Reports, internal reporting and government reports.

Qualifications We're Excited About

Education: Bachelor's degree or equivalent education in a relevant discipline.

Experience: 3-5years of experience working within a qualified regulatory body or delegated administrative authority.

Experience: Experience supporting regulatory committees, panels, hearings, casemanagement,or other formal decision-making processes.

Experience: Experience handling sensitive matters and communicating with a range of stakeholders in complex or challenging circumstances.

Experience: Current or previous registration in a regulated profession is a strong asset.

Legislative Interpretation: Able to read, understand and apply legislation, regulations, by-laws,policiesand procedural requirements accurately.

Regulatory Knowledge: An understanding of professional regulation, including registration, certification,



quality assurance, investigations, complaints, discipline, capacity, professional standards or continuing professional development, is an asset.

Administrative Law Knowledge: Familiarity with concepts such as procedural fairness, burden and standard of proof, adjudicative processes, rules of procedure, judicial review and standards of review is an asset.

Regulatory Governance: Familiarity with the delegation and exercise of statutory powers,rulemaking, fiduciary responsibilitiesand the roles of regulatory stakeholders is an asset.

Judgment and Integrity: Able to assess situations, determine the appropriate rule or process, provide accurate information, and recognize when a matter requires escalation. Demonstrates objectivity, impartiality and the courage to do the right thing, including when a decision may be difficult or unpopular.

Communication: Strong and careful written and verbal communication skills, with the ability to explain regulatory processes clearly and interact tactfully with challenging individuals.

Organization and Resilience: Able to manage complex projects, high workloads, recurring administrative requirements and competing deadlines while maintaining accuracy, patience and composure.

Public Interest Focus: A strong belief in the value of professional regulation and a personal commitment to promoting and protecting public interest.

What’s in it for you
Joining HRPA means contributing to work that supports confidence in the HR profession and protects the public interest.You’llgain exposure to a broad range of regulatory portfolios, work closely with experienced committee members and legal professionals, and help shape fair,consistent,and effective regulatory processes.

You’ll be part of an inclusive and collaborative organization that values integrity, thoughtful decision-making,and continuous improvement. This role offers meaningful, varied work and the opportunity to make a lasting contribution to professional regulation in Ontario.

We are an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, HRPA will provide accommodation throughout the recruitment, selection and assessment process to applicants with disabilities. If selected to participate in the process, please inform the HR Department of the nature of any accommodation required to support your full and equal participation.

Artificial intelligence was used to assist in the preparation of this jobpost. The content was reviewed and approved by HRPA.

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📌 Regulatory Affairs Specialist (Ontario)
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📍 Ontario