We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly.

Responsibilities:

- Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately.
- Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service.
- Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management.
- Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization.
- Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day.
- Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment.
- Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations.
- Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
- Previous experience in reception, front desk support, or office administration within a detail-oriented setting.




- Strong verbal and written communication skills with the ability to interact confidently with visitors, employees, and service providers.
- Demonstrated ability to manage multiple priorities, stay organized, and maintain attention to detail in a fast-paced setting.
- Proficiency with standard office software and comfort handling administrative records, calendars, and correspondence.
- A dependable, client-focused approach with sound judgment and a strong workplace presence.
- Ability to work independently while also collaborating effectively with colleagues across the office.
- Experience performing receptionist duties and providing high-quality front-line support.

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📌 Office Services Coordinator (Toronto)
🏢 Robert Half
📍 Toronto