Legal Assistant – Real Estate & Corporate Commercial Law

Location: Oakville, Ontario (On-site)

Job Type: Part-time, with opportunity to grow into full-time as the firm expands

Salary range: $18.00/hour to $20.00/hour

About Us

We are a small, established law firm practicing real estate and corporate commercial law. We pride ourselves on providing responsive, high-quality service to our clients while maintaining a supportive, team-oriented office setting. We are currently seeking an organized and detail-oriented Legal Assistant to join us on a part-time basis, with the strong potential to grow into a full-time position as our firm continues to expand.

About the Role

Reporting to the firm's lawyers, the Legal Assistant will provide administrative and transactional support across our real estate and corporate/commercial files, from file opening through to closing. This part-time role is ideal for someone looking to build their experience with a small firm, with a clear path to full-time hours.

Key Responsibilities

File & Client Management (Required)

- Open new files, complete conflict checks, and manage client intake
- Maintain and organize physical and electronic client files in accordance with firm and Law Society standards
- Track key dates, deadlines, and requisition periods

Real Estate / Conveyancing (Preferred)

- Prepare and process residential and/or commercial purchase, sale, and mortgage/refinance files from opening to closing
- Conduct title searches and off-title searches
- Prepare closing documents, statements of adjustments, and reporting letters

Corporate Commercial (Required)

- Conduct corporate searches
- Draft and assemble closing documents for corporate/commercial transactions

Billing & Bookkeeping (Required)





- Enter and track billable time and disbursements
- Prepare invoices and assist with trust and general account bookkeeping
- Support month-end billing procedures

General Administrative Support (Required)

- Draft, format, and proofread correspondence and legal documents
- Answer phones, manage calendars, and coordinate meetings/closings
- Other duties as required to support the lawyers and firm operations

Required Skills & Software Proficiency

- Law firm management software (e.g., CosmoLex, Clio or similar)
- Microsoft Word
- Microsoft Excel
- Adobe Acrobat

Preferred (not mandatory):

- Conveyancing software (e.g., Unity, Conveyancer, LCS, Closer, Teraview) — file opening, data entry, title searches, and preparation of closing documents. Training will be provided for the right candidate.

Qualifications

- 1–2 years of experience as a legal assistant in real estate and/or corporate commercial law (required)
- Strong understanding of real estate transactions and corporate/commercial legal terminology
- Excellent organizational skills with high attention to detail
- Strong written and verbal communication skills
- Ability to manage competing deadlines and prioritize effectively in a fast-paced environment
- Professional, discreet, and able to handle confidential information

What We Offer

- Opportunity to transition to full-time as the firm grows
- A collaborative, supportive small-firm environment
- Hands-on experience across real estate and corporate/commercial matters

How to Apply

Please submit your resume to [email protected] with the subject line "Legal Assistant Application." We thank all applicants for their interest; only those selected for an interview will be contacted.

Artemis Partners LLP is an equal opportunity employer.

Pay: $19.00 per hour

Work Location: In person

📌 Legal Assistant/Law Clerk (Canada)
🏢 Artemis Partners
📍 Canada