Position Overview

The Property Management Coordinator is responsible for supporting the day-to-day operations of the property portfolio, ensuring properties are well-maintained, compliant, and tenant needs are met. This role coordinates maintenance activities, manages contractors, supports leasing functions, and handles property-related administrative duties to ensure the smooth and efficient running of the properties.

Key Responsibilities

1. Property Operations & Maintenance

· Coordinate and follow up on minor repair and maintenance works.

· Record and monitor utility meter readings regularly.

· Schedule and oversee preventative maintenance programs (e.g., annual servicing of generators, electrical systems, fire equipment, etc.).

· Respond promptly to emergency repair issues and coordinate resolution.

2. Tenant Relations

· Serve as the primary contact for tenants on property-related matters.

· Address and resolve tenant complaints professionally and in a timely manner.

· Maintain positive and proactive communication with all tenants.

3. Contractor & Vendor Management

· Manage third-party service providers including security, waste disposal, and cleaning services,etc.

· Monitor contractor performance and ensure compliance with service level agreements.

4. Leasing & Lease Administration





· Assist in searching for new tenants and managing tenant inquiries.

· Coordinate lease renewals, rent reviews, and lease negotiations.

· Facilitate tenant move-in and move-out processes.

· Prepare easy lease agreements and maintain lease records.

· Liaise with leasing agents and track leasing progress and documentation.

· Support timely rent collection and resolve any billing or payment issues.

5. Compliance & Reporting

· Prepare and submit annual energy usage and sustainability reports.

· Handle the renewal and application of property-related permits and licenses.

· Ensure properties comply with local laws, codes, and regulations.

Qualifications and Skills

· Diploma or degree in Property Management, Real Estate, Business Administration, Engineering, or a related field.

· 3+ years of experience in property or facilities management preferred.

· Strong organizational, communication, and interpersonal skills.

· Ability to manage multiple tasks

· Familiarity with property management systems and Microsoft Office Suite.

· Knowledge of local property regulations and compliance requirements is an asset.

· Mandarin speaking skill

Job Type: Full-time

Pay: $55,000.00-$60,000.00 per year

Benefits:

- Dental care
- Extended health care
- Life insurance

Work Location: In person

📌 Property Management Coordinator (Canada)
🏢 Northchild Group
📍 Canada