Thank you for your interest in the Clinic Manager position. We are seeking a mature, dependable, and proactive leader who enjoys managing people and overseeing the daily operations of a busy healthcare clinic. If you are passionate about operational excellence, team leadership, and creating an exceptional experience for both patients and staff, we would love to hear from you.

As our Clinic Manager, you will be responsible for ensuring the efficient operation of the clinic by overseeing business operations, administrative systems, staff performance, scheduling, inventory management, and financial processes. You will work closely with our clinical team to maintain a productive, collaborative, and patient-centred environment while supporting the continued growth of the practice.

This is a full-time position during business hours, Tuesday through Saturday.

Responsibilities

- Oversee the daily operations of the clinic, ensuring efficient workflows and a high standard of patient service.
- Lead, mentor, and support a team of administrative and clinical staff while promoting accountability, collaboration, and professional development.
- Coordinate staff scheduling, clinic coverage, and resource allocation to maintain efficient operations.
- Manage payroll preparation, timesheet approvals, and administrative reporting.
- Monitor clinic budgets, operating expenses, and financial performance while identifying opportunities to improve efficiency.
- Oversee inventory management, purchasing, and product ordering to ensure appropriate stock levels and cost control.
- Develop, implement, and maintain operational policies,



procedures, and administrative systems.
- Delegate responsibilities effectively while maintaining clear expectations and accountability.
- Prepare operational reports, track key performance indicators, and provide recommendations to support business growth.
- Collaborate with healthcare professionals to optimize clinic operations and enhance the patient experience.
- Ensure compliance with healthcare regulations, privacy requirements, workplace policies, and safety standards.
- Support business initiatives, process improvements, and continuous operational development.

Qualifications

- Minimum 3–5 years of experience in office management, operations management, clinic management, or a similar leadership role.
- Proven experience leading teams, delegating responsibilities, and managing employee performance.
- Strong knowledge of business operations, budgeting, scheduling, payroll administration, purchasing, and inventory management.
- Excellent organizational, problem-solving, and time-management skills with the ability to prioritize competing responsibilities.
- Strong leadership and decision-making abilities with a calm, professional, and solutions-focused approach.




- Exceptional interpersonal and communication skills with the ability to work effectively with healthcare professionals, staff, patients, and external vendors.
- High level of professionalism, discretion, integrity, and attention to detail.
- Proficiency with Microsoft Office, scheduling software, and electronic medical record (EMR) or clinic management systems is considered an asset.
- Willingness to learn, adapt, and contribute to the ongoing growth and success of the clinic.
- Clean criminal record check.

Benefits:

- Join a supportive and caring healthcare team that encourages personal and professional growth.
- Access continuous learning opportunities to enhance your managerial skills and contribute to the clinic's success.
- Be part of a healthcare facility that values emotional maturity and recognizes its impact on fostering a positive and productive work environment.
- Competitive compensation and comprehensive health and dental benefits package.
- Opportunities for career advancement and the chance to make a lasting impact on the patients' journey and clinic success.

To apply, please submit your updated resume and a cover letter with your signature. We would love to hear about your your leadership experience, operational management background, and why you would be an excellent fit for our clinic. We look forward to hearing from you!!

Job Types: Part-time, Full-time

Pay: $32.00-$36.00 per hour

Benefits:

- Company events
- Flexible schedule
- In office parking
- Paid time off
- Store discount

Work Location: In person

📌 Clinic Manager (Canada)
🏢 Kitsilano Medical Clinic
📍 Canada