Company Overview

Duka Intelligence Inc. (“Company”) is a growing digital advertising and technology company focused on connecting local businesses with residential condominium communities through innovative in-building digital advertising platforms.

Our mission is to help businesses increase local visibility while delivering modern communication and advertising solutions within condominium environments. Through strategic partnerships, technology-driven platforms, and community-focused marketing initiatives, we aim to create meaningful connections between businesses and residents across the Greater Toronto Area.

Role Overview

The Office Administrator plays a vital role in supporting the daily operations of Duka Intelligence by providing administrative and organizational assistance to ensure smooth business functioning. Reporting directly to the Business Development Manager, this role involves managing internal and external communications, maintaining vendor records, overseeing digital content coordination, and supporting various office systems.

The Office Administrator is expected to work both independently and collaboratively, demonstrating strong communication, organizational, and multitasking skills. Professionalism, discretion, and a solutions-oriented approach are essential in maintaining effective relationships with internal teams, external vendors, and other stakeholders.

Key Responsibilities (including but not limited to):

-Provide day-to-day administrative support to the Business Development Manager and Duka Intelligence operations.

-Maintain professional communication with internal staff, vendors, and stakeholders on behalf of Duka Intelligence.

-Check and manage all incoming emails, correspondence,



and faxes; respond directly or escalate appropriately.

-Track and report daily updates and developments to the Business Development Manager.

-Answer and direct incoming phone calls, maintain detailed call logs, and take accurate messages as required.

-Draft, format, and organize various documents, reports, correspondence, and internal communications.

-Update and manage records within the Duka Intelligence vendor module and ensure data integrity.

-Oversee user access, permissions, and data storage across Duka Intelligence systems and tools.

-Troubleshoot basic issues and maintain organized and up-to-date office documentation and digital files.

-Coordinate with advertisers and vendors to manage and update content for digital message boards.

-Support project-related administrative tasks and contribute to process improvement initiatives as needed.

-Ensure confidentiality and accuracy in handling sensitive company and vendor information.

-Assist in scheduling, meeting coordination, and follow-up tasks related to Duka Intelligence activities.

-Ensure a qualified and organized office environment through proactive planning and attention to detail.

Application Process:

Applicants are invited to submit a résumé and cover letter outlining how their skills, experience,



and qualifications align with the requirements of the position.

Compensation for this position is determined based on skills, experience, and qualifications and falls within the posted range.

This posting represents a current vacancy. Interviews may begin as early as suitable candidates are identified.

Our organization is committed to fostering an inclusive and diverse workplace and encourages applications from all qualified individuals. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available throughout the recruitment and selection process. Applicants requiring accommodation may contact Human Resources at any stage of the process.

Please note that elements of the recruitment process may involve the use of automated or artificial intelligence–based tools to support candidate screening or evaluation. All hiring decisions are subject to review by qualified personnel.

Applicants who are interviewed will be notified of the outcome of the recruitment process within a reasonable timeframe following the final interview, in accordance with the Employment Standards Act, 2000.

Interviews will begin as early as suitable candidates are identified. We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.

Pay: $40,000.00-$45,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Ability to commute/relocate:

- Mississauga, ON L4V 1E1: reliably commute or plan to relocate before starting work (required)

Experience:

- Administrative: 1 year (required)

Work Location: In person

📌 Office Administrator (Canada)
🏢 Duka Intelligence
📍 Canada