Business Coordinator:

Position Summary

The Business Coordinator plays a key role in supporting the day-to-day operations of the business by providing administrative, financial, and marketing support. Every day will look different from the completely monotonous to high energy, collaborative creative problem solving with other staff. A large part of this role is providing positive and caring support to team members and energetic customer service. This position works closely with the Business & Marketing Manager, Finance Manager, Project Managers, clients, and trade partners to ensure efficient office operations, accurate financial administration, and a positive client experience.

Key Responsibilities

- Assist Business/Marketing Manager and Finance Manager
- Support review and approval of monthly invoices with Project Managers
- Compile monthly client invoices
- AR summary and file management for client receivables
- Bank deposits, file and office supply management
- Support AP/AR processes
- Reception – calls, delivery, mail, trade cheque organization
- Assist with possession documents – appliance manuals, house codes, keys, etc.
- Client/trade meeting set up and support
- Event and marketing assistance as needed

Qualifications





- Experience in an administrative, office coordination, or business support role
- Experience supporting accounting functions such as Accounts Payable and Accounts Receivable is an asset
- Strong organizational and time management skills with exceptional attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple priorities in a rapid-paced environment
- Proficiency with Microsoft Office (Outlook, Word, Excel)
- Professional, friendly, and customer-focused approach
- Collaborative
- Cares deeply about others and the day to day experience of working alongside them
- Jokester at heart

Nice to Have

- Experience with Adobe InDesign or other graphic design platform(s)
- Photo and/or video editing experience
- Previous event coordination experience
- Eagerness to join others in reorganizing office spaces on a whim, or other solution finding brainstorming sessions
- Finds other people hilarious and/or is hilarious

Pay: $60,000.00 per year

Benefits:

- Dental care
- Extended health care
- Paid time off
- RRSP match

Work Location: In person

📌 Business Coordinator (Canada)
🏢 Maillot Homes
📍 Canada