Bookkeeper & Office Administrator

Construction Industry Preferred | Vancouver, BC | Full-Time, Permanent

Do you thrive on organization, accuracy, and helping a growing company succeed behind the scenes?

Peak Performance Renovations is a trusted Vancouver general contractor with over 20 years of experience delivering high-quality residential renovations, including kitchens, bathrooms, legal rental suites, additions, and complete home transformations. Our commitment to craftsmanship, transparency, and exceptional client service has earned us four consecutive Best of Houzz awards for client satisfaction.

As our company continues to grow, we are seeking a highly organized and detail-oriented Bookkeeper & Office Administrator to become a key member of our management team. This position goes well beyond traditional bookkeeping—you will play an active role in the financial health, administration, and day-to-day operations of the business while working closely with ownership and project management.

This is an excellent opportunity for someone who enjoys improving systems, solving problems, and contributing to the growth of a well-established renovation company. The successful candidate will have opportunities to expand into financial analysis, operational planning, and leadership as the company grows.

The Role

As Bookkeeper & Office Administrator, you will oversee the company's accounting records while coordinating many of the administrative functions that keep our projects moving efficiently. You will work closely with project managers, subcontractors, suppliers, and clients to ensure our financial information remains accurate and our office operates smoothly.

Responsibilities

Bookkeeping & Accounting

- Maintain company books using QuickBooks Online.
- Process accounts payable and accounts receivable.
- Prepare customer invoices and monitor collections.
- Reconcile bank accounts, credit cards, and loan accounts.
- Process payroll and ensure accurate CRA remittances.
- Prepare GST/PST filings and assist with year-end accounting.
- Maintain job costing records and allocate expenses to projects.
- Prepare monthly financial reports,



including profit and loss statements, balance sheets, and cash flow summaries.
- Assist ownership with budgeting, forecasting, and financial planning.
- Coordinate with the company's external accountant and CPA.

Office Administration

- Answer phones, emails, and client inquiries professionally.
- Coordinate project documentation and digital filing systems.
- Assist with permit applications, insurance documentation, and municipal correspondence.
- Schedule meetings, supplier appointments, and subcontractors.
- Order office supplies and coordinate deliveries.
- Maintain employee files and administrative records.
- Assist with onboarding new employees and subcontractors.
- Prepare contracts, change orders, and project documentation as required.

Business Operations

- Monitor project budgets and assist with cost tracking.
- Review supplier invoices and purchase orders.
- Assist in developing and improving office procedures and workflows.
- Support management with reporting, KPI tracking, and operational improvements.
- Help maintain an organized, efficient, and professional office environment.

Qualifications

- Minimum 3 years of bookkeeping experience, preferably within construction or a project-based business.
- Proficiency with QuickBooks Online is required.
- Strong understanding of payroll, GST, PST, accounts payable, accounts receivable, and bank reconciliations.
- Excellent organizational and time-management skills.
- Strong attention to detail and high level of accuracy.
- Professional communication skills, both written and verbal.
- Proficiency with Microsoft Office (Excel, Word, Outlook) and Google Workspace.
- Ability to manage multiple priorities in a fast-paced environment.




- Experience with construction job costing is considered a strong asset.
- Experience working with permits, contracts, or project administration is an asset.
- Bookkeeping or accounting certification is preferred but not required.

Who We're Looking For

We're looking for someone who enjoys taking ownership of their work and making a meaningful contribution to a growing business. The ideal candidate is proactive, dependable, and always looking for ways to improve processes rather than simply maintaining them.

You take pride in producing accurate work, enjoy helping others stay organized, and understand that behind every successful project is a well-run office.

If you're someone who likes building systems, solving problems, and becoming an integral part of a close-knit team, we'd love to hear from you.

Compensation & Benefits

- $25.00–$32.00 per hour, based on experience and qualifications.
- Full-time, permanent position.
- Extended health and dental benefits.
- Company events and team lunches.
- On-site parking.
- Professional development opportunities.
- Opportunity to grow into a Senior Financial & Operations Administrator or Office Manager as the company continues to expand.

Why Join Peak Performance Renovations?

At Peak Performance Renovations, we believe that exceptional renovations begin with exceptional people. While our clients see the finished product, our success is built on the dedicated professionals behind the scenes who keep projects organized, finances healthy, and our team operating efficiently.

If you're looking for a long-term career where your work truly matters and where you'll have the opportunity to influence the growth of a respected renovation company, we'd love to meet you.

Job Types: Full time, Permanent

Pay: $25.00-$32.00 per hour

Advantages:

- Casual dress
- Company events
- Dental care
- Extended health care
- Paid time off
- Vision care

Education:

- Bachelor's Degree (preferred)

Experience:

- Bookkeeping: 3 years (required)
- construction industry: 2 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Bookkeeper & Office Administrator (Canada)
🏢 Peak Performance Renovations
📍 Canada