Supporting the Pemberton Fire Rescue (PFR) department, this role provides a variety of services to the team including preparation of reports and procedures, records management, and coordination of meetings and public education initiatives.

Responsibilities:

- Assists in the preparation, writing and maintenance of Standard Operational Guidelines, Fire Department programs, procedures, forms, letters and agreements
- Assists in the preparation of Council, internal and external reports
- Schedules meetings, inspections and conferences for the Fire Chief and Deputy Chief
- Maintains the records management system and data entry for the department including personnel records, training records, fire inspections, fire permits and fire calls
- Responds to inquiries from staff, other departments, outside agencies and the public
- Assists with non-emergency calls from members of the public
- Provides information on fire burning regulations and issue appropriate fire permits
- Purchases and maintains department supplies
- Prepares and distributes meeting agendas and minutes
- Attend Fire Officer meetings and other Fire Department Committee meetings as required
- Assists and supports recruitment and new hire process for Paid-On-Call Firefighters
- Liaise with Paid-On-Call Firefighters for scheduling and payroll purposes
- Submits payroll records to Finance for processing
- Processes expenses, creates purchase orders and submits invoices and receipts
- Coordinates the Fire Department health & safety committee
- Assists and supports the development, delivery, and maintenance of a variety of fire prevention, and public education sessions,



including but not limited to:
- FireSmart
- Fire and Life Safety educational programs for youth, adult and seniors
- Performs other duties as assigned

Skills and Experience:

- Previous experience in an administrative position
- Experienced user of Microsoft Office products, specifically Microsoft Excel
- Excellent communication, interpersonal and customer service skills
- Ability to act with tact, diplomacy and discretion with a high degree of confidentiality
- Able to develop and maintain effective working relationships
- Comfortable presenting and organizing data for analysis
- Ability to prepare agendas, minutes, correspondence and reports
- Strong team player with the ability to also work independently
- Calm and competent approach to challenging situations
- Experience with records management software, such as Fire Pro, an asset.

Emergency Operations:

Anyone actively employed by the Village of Pemberton may be required to assist the Village in providing emergency services. Duties assigned during an emergency may differ from regular duties.

The Village of Pemberton is committed to diversity, inclusion, and accessibility. We strive to attract and retain passionate and talented individuals of all backgrounds, demographics, and life experiences. If you have a passion for serving the community and supporting a healthy, safe workplace, we want to hear from you. We celebrate diversity and welcome applications from all interested candidates.

Pay: $53,847.00 per year

Advantages:

- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care

Work Location: In person

📌 Pemberton Fire Rescue Administrative Assistant (Canada)
🏢 Village of Pemberton
📍 Canada