Job Description

We are seeking a detail-oriented and organized In-House Accountant to manage the day-to-day accounting and financial activities of our company. The successful candidate will be responsible for accounts payable, accounts receivable, invoicing, payroll, financial reporting, and project-related financial analysis.

This role requires strong knowledge of accounting principles, excellent attention to detail, and experience using QuickBooks and Microsoft Excel. The In-House Accountant will work closely with management and project teams to maintain accurate financial records, monitor project performance, and support informed business decisions.

Key ResponsibilitiesAccounts Payable

- Receive, review, and process vendor and supplier invoices for accuracy, completeness, and compliance with company policies.
- Enter invoices into QuickBooks and assign the appropriate general ledger accounts, projects, and cost codes.
- Prepare and process payments by cheque, electronic transfer, or other approved payment methods.
- Confirm that all payments have the required supporting documentation and authorization.
- Reconcile vendor statements and resolve invoice or payment discrepancies.
- Maintain accurate vendor records, payment terms, and contact information.
- Respond to vendor inquiries regarding invoices and payment status.
- Monitor payment deadlines to avoid late fees and take advantage of available discounts.

Accounts Receivable and Invoicing

- Prepare and issue accurate customer invoices according to contracts, project milestones, purchase orders, and approved billing schedules.
- Record customer payments and apply them to the appropriate invoices and accounts.
- Monitor outstanding receivables and follow up with customers regarding overdue balances.
- Maintain accurate customer account information, billing details, and payment terms.
- Investigate and resolve billing discrepancies, short payments, and account issues.
- Prepare accounts receivable aging reports and provide regular collection updates to management.
- Coordinate with project managers and other departments to ensure all billable work, materials, and expenses are invoiced promptly.

Payroll

- Prepare and process payroll accurately and on schedule.
- Review employee hours, timesheets, vacation,



overtime, bonuses, deductions, and other payroll information.
- Maintain accurate employee payroll records and supporting documentation.
- Prepare payroll remittances and assist with required government filings and year-end reporting.
- Respond to employee questions regarding pay, deductions, vacation balances, and payroll documentation.
- Ensure payroll activities comply with applicable employment standards, tax requirements, and company policies.

Project Financial Analysis

- Track project revenue, costs, expenses, labour, materials, and profitability.
- Review project budgets and compare actual results against estimates and forecasts.
- Identify cost overruns, billing gaps, unapproved expenses, and other financial risks.
- Prepare project profitability, variance, and work-in-progress reports for management.
- Work closely with project managers to ensure costs and revenues are assigned to the correct projects.
- Support project forecasting, budgeting, and cash-flow planning.
- Provide financial insights and recommendations to improve project performance and profitability.

Financial Reporting and Reconciliation

- Prepare and analyze financial statements, including income statements, balance sheets, and cash-flow reports.
- Complete monthly bank, credit card, payroll, accounts payable, and accounts receivable reconciliations.
- Maintain the general ledger and ensure transactions are recorded accurately and in the correct accounting periods.
- Prepare month-end and year-end journal entries, accruals, and supporting schedules.
- Provide timely and accurate financial reports to senior management and external accounting professionals.
- Assist with budgeting, forecasting, and cash-flow management.
- Support external accountants, auditors, and other stakeholders by preparing requested documentation and reports.

Compliance and Internal Controls





- Ensure accounting activities comply with company policies, accounting standards, and applicable regulatory requirements.
- Maintain organized and complete financial records to support audits and year-end reporting.
- Protect confidential employee, customer, vendor, and financial information.
- Monitor accounting processes and recommend improvements to strengthen accuracy and internal controls.
- Help develop and maintain accounting procedures, approval processes, and documentation standards.

Process Improvement

- Identify opportunities to improve and automate accounting, invoicing, payroll, and reporting processes.
- Develop efficient systems for document management, approvals, reconciliations, and financial tracking.
- Collaborate with management, project teams, and other departments to improve the accuracy and timeliness of financial information.
- Assist with QuickBooks improvements, integrations, and accounting system updates.

Qualifications

- Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.
- One to three years of accounting, bookkeeping, or related financial experience.
- Experience managing accounts payable and accounts receivable.
- Experience preparing invoices and following up on outstanding customer accounts.
- Experience processing payroll and maintaining payroll records.
- Strong knowledge of QuickBooks.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Understanding of general ledger accounting, reconciliations, financial reporting, and accounting principles.
- Experience with project accounting, job costing, or project profitability analysis is an asset.
- Strong attention to detail, accuracy, and organizational skills.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Strong analytical and problem-solving abilities.
- Effective written and verbal communication skills.
- Ability to work independently and handle confidential information professionally.

Pay: $54,048.11-$87,410.42 per year

Advantages:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Accountant (Gatineau)
🏢 Wolfenburg Roofing
📍 Gatineau