Overview
We are seeking a detail-oriented and adaptable individual to join our growing team as a Accounts Payable Clerk. This isn’t a "sit-in-a-corner" accounting job. We are a dynamic company and we need someone who can handle the books while being a proactive part of our small, tight-knit team.
This position is ideal for individuals looking to start their career in accounting and gain hands-on experience in various financial processes. The Accounts Payable Clerk will assist in maintaining accurate financial records, ensuring compliance with accounting standards, and supporting the overall operations of the accounting department.
Who You Are:
- Personality First: You are grounded, communicative, and professional. We care about who you are than just what's on your resume.
- Problem Solver: You don’t just report issues; you help us find the solution.
- High Integrity: You understand the importance of confidentiality and accuracy in a growing business.
- Adaptable: You’re comfortable with a role that evolves as the company scales.
Key Responsibilities in this role:
Invoice Processing & Verification
- Review, match, and process vendor invoices against purchase orders and receiving documentation (3-way matching).
- Identify discrepancies in pricing, quantities, freight, or terms and coordinate resolution with purchasing or vendors.
- Ensure proper coding and allocation to GL accounts, cost centers, and job numbers where applicable.
Vendor Account Management
- Maintain vendor master records and ensure documentation compliance.
- Reconcile vendor statements and investigate outstanding balances.
- Respond to vendor inquiries regarding payment status.
Payment Administration
- Prepare payment runs (EFT, cheque,
or wire) in accordance with payment schedules and cash flow priorities.
- Ensure adherence to payment terms to maximize discounts and avoid penalties.
Reporting & Controls
- Assist with month-end closing procedures, including accruals and reconciliations.
- Maintain accurate filing and audit-ready documentation.
- Support internal controls and AP process improvements.
Qualifications/Skills
- Must be able to work Monday to Friday 8am to 4Ppm and commute to office as this is an in office position "not a remote position"
- Proficient in accounting software, currently on QuickBooks Enterprise
- Strong proficiency in Excel and accounting software.
- Strong data entry skills with a high level of accuracy and attention to detail.
- Familiarity with account reconciliation processes and principles of accounting.
- Basic understanding of financial services and reporting requirements.
- Excellent organizational skills with the ability to manage multiple tasks effectively.
- Excellent communication skills, both written and verbal, to interact with team members and stakeholders.
- A proactive approach to problem-solving and willingness to learn new skills within the accounting field
Join our team as a Accounts Payable Clerk and take the first step towards a rewarding career in finance!
Job Type: Full time
Pay: $45,000.00-$55,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- RRSP match
- Vision care
Ability to commute/relocate:
- Langley, BC: reliably commute or plan to relocate before starting work (required)