Job Title: Sr. Administrative Coordinator

Placement Type: Permanent

Address: Edmonton, AB

Work Location: Onsite

Hours: Monday to Friday, Full-Time

Our client, an Edmonton-based building supplies company, is seeking an Sr. Administrative Coordinator to join their team. They are a hands-on, collaborative organization where everyone works closely across departments. This opportunity is a robust fit for an experienced office manager or executive assistant who enjoys owning how an office runs and supporting senior leadership directly.

Position Overview:

- Own the daily operations of the Edmonton office, keeping it productive, organized and running smoothly.
- Provide high-level administrative support to senior leadership
- Carry day-to-day HR coordination, from recruitment support through onboarding, offboarding and compliance tracking.
- Support operational administration across shipping, customer inquiries, marketing lists and office systems.

Responsibilities:

- Oversee daily office operations including reception, mail and general administration.
- Answer phones and direct queries to the appropriate team member.
- Serve as the first point of contact for visitors, customers and service providers.
- Coordinate vendors, deliveries and service appointments.
- Manage office supplies, equipment and workspace needs.
- Support onboarding logistics, including workspace setup and equipment coordination.
- Oversee office improvement initiatives and workspace planning.
- Coordinate contractors for repairs, upgrades and maintenance.
- Provide administrative support to senior leadership and the Principals.
- Manage calendars, scheduling and meeting coordination for the leadership team.
- Prepare,



organize and edit documents and communications.
- Coordinate travel arrangements and expense tracking.
- Handle confidential information with discretion and professionalism.
- Support day-to-day HR coordination in collaboration with leadership.
- Assist with recruitment, interview coordination and candidate communications.
- Coordinate onboarding and offboarding processes end to end.
- Track attendance, training, certifications and compliance requirements.
- Assist with HR documentation, policies and reporting.
- Respond to employee inquiries on policies, vacation and general matters, escalating sensitive or complex issues appropriately.
- Coordinate team-building events, staff functions, employee recognition programs and milestone tracking.
- Coordinate packing slips and send customer shipping notifications.
- Support customers and drivers on freight and shipping inquiries, and assist with general customer inquiries.
- Maintain marketing lists and business development processes.
- Coordinate webinars, presentations and internal communications.
- Support HR and office-related software systems, and coordinate IT setup and access for employees.
- Maintain organized digital and physical records.

Must Have Qualifications:

- 5+ years in an office manager, executive assistant or operations role.
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- High level of discretion and professionalism.
- Comfortable working with a variety of systems and software tools.
- Able to work independently and anticipate needs.

Like To Have Qualifications:

- Experience supporting HR processes or people operations.
- Experience within manufacturing, engineering or building supplies.

📌 Sr. Administrative Coordinator (Edmonton)
🏢 Martin Recruitment
📍 Edmonton