JOB DESCRIPTION

Education Partnerships Program Coordinator

Education Department

JOB SUMMARY

The Education Partnership Program (EPP) Coordinator undertakes assigned activities set out in the EPP Joint Implementation Plan which are primarily designed to improve the scope and quality of education programs and services available to NAN First Nation students attending First Nations and provincially funded schools. This position is critical to the successful completion of EPP education initiatives and for maintaining effective communication with all EPP partners. This position is well suited to a candidate who has effective interpersonal skills and works effectively as part of a team and independently.

SUMMARY OF DUTIES

This position provides program support to the Manager of Education Initiatives. This position is responsible for meeting the needs of its directed target (funder’s priorities) in conjunction with the department Manager and directly responsible for coordinating the program as follows:

Specific Duties

· Undertake the coordination and planning of all assigned workplan activities in collaboration with EPP Partners, communities, District School Boards.

· Plan, implement, evaluate, and report on assigned EPP initiatives in accordance with the objectives established for each initiative.

· Work collaboratively with the Ministry of Education and District School Boards on EPP-related activities and opportunities.

· Liaise and share information with First Nations, partner education organizations, district school boards, Provincial and First Nation schools on EPP initiatives.

· Prepare updates and regular progress reports for the Education Partnerships Table, NAN EPP Steering Committee and NAN Education Committee as required.

· Participate as a contributing team member at EPP team meetings, the Education Partnerships Table and NAN education department meetings.

· Deliver and facilitate presentations at EPP events, Partnership Table meetings, teacher conferences and workshops as requested.

· Assist in the year end reporting process by preparing final year end reports for assigned activities.

· Assist in the annual proposal process as needed.

· Draft and prepare correspondence, briefing notes, memorandums and reports when requested.

· Maintain and monitor project plans and schedules in collaboration with EPP partners and programs.

· Develop project strategies, assess progress, identify risks, and provide recommendations when requested.

· Ensure projects adhere to project guidelines and maintain appropriate documentation for all initiatives.

· Oversee and ensure that relevant materials are prepared and distributed to all project team members.

· Provide support as required to the NAN Education Committee and the NAN Education department.

General Duties

This position provides program support to the Manager of the department. This position is responsible for meeting the needs of its directed target (funder’s priorities) in conjunction with the department Manager and directly responsible for coordinating the program as follows:

· Develop, design, and implement, in conjunction with the Manager, program related workplans, activities, workshops, training sessions and other program initiatives.

· Coordinating and delegating the planned work of the Officers and Program Assistants (where relevant) as it pertains to the program.

· Provide program leadership on behalf of the Manager for logistical planning and implementation for in meetings, workplans, activities, workshops and training sessions and objectives related to the program and manage the project/activity budget given.

· Provide training,



education and awareness activities that may include workshops, conferences, public presentations, group-based activities, or public education campaigns.

· Draft and prepare various basic funding applications and any reporting requirements for Manager/Director review.

· Provide options and connect people with programs or information as needed and keep a contact list.

· Outreach to our 49 First Nations and develop, solidify and maintain good working relationships.

· Collect and store department data in an efficient, organized and confidential manner using SharePoint.

· Support the NAN Chiefs’-in-Assembly, and NAN activities as required.

· Review and summarize high level meeting notes to report back to management as part of de-briefing and/or future planning.

· Coordinate, attend and participate in de-brief meetings.

· Research, report writing, briefing notes and presentation of information when required.

· To assist in preparing updates on the status of the issues and initiatives for the information of the Executive Council and the NAN Chiefs.

· Preparing department-related reports that can include statistical reports for manager review.

· Support department strategy development and assist with overall department evaluation.

· Facilitating program-related meetings and council meetings.

· Provide overall case management and coordination with service providers.

· Assist with community application processes.

· Attending all organizational meetings as requested and adhering to NAN policies, procedures, and protocols.

· Input documentation as required through scanning for record keeping in SharePoint.

· Shop and track all purchases of supplies, meeting materials, gifts and gift cards.

· Participate in overall budget development and monitoring of expenses.

· Undertake and complete assigned projects and duties independently and effectively.

· Collect routine data from communities, partners, Program Officers, and Coordinators when required.

· Continuous update sub-committees’ advisory groups and task teams’ distribution lists.

· Complete all mandatory training assigned.

· Other duties as required.

· Must have ability to run errands and attend meetings at various locations during working hours.

· This position may require frequent travel at times by car (personal or rental) or aircraft. The duration of travel may vary from day trips to multi-day overnight travel.

· This position is cross trained with the Administrative Assistant and/or Program Assistant if the position exists in the department to cover the following duties when requested:

o Creating agendas and transcribe minutes.

o Photocopying, organizing, and preparing materials for meetings.

o Arrange/approving travel for staff (if required) in the department as well as for the delegates.

o Being the liaison for NAN registration.

o Booking venues, arrange catering.

§ Completing and/or approving purchase orders, preparing cheque reqs, honorariums and submitting vendor payments through the HRIS on behalf of the Manager/Director

o Correspondence with internal and external partners that attend meetings, conferences etc.

· Provide routine department training to new staff and act as the new employee guide as part of onboarding.





Candidate must possess the following skills and attributes:

Education:

University degree in Education or College Diploma with equivalent combination of education and experience in a related field is required.

Credentials:

Not Applicable

Experience:

3 years of experience working in an office environment and 1-3 years of program-related experience is preferred.

· Position demands a pleasant disposition, flexibility, ability to multi-task, organize, problem solve, set priorities, enter data, and communicate effectively.

· Understanding of modern office technologies including word processing software, and basic spreadsheet development.

· Effective written and computer literacy

· Must be able to respect confidentiality and make sound decisions.

· Must be able to undertake and complete assigned projects and duties independently and effectively.

· Position must be familiar with current community resources.

· Sound knowledge of methods, techniques, or procedures that are commonly accepted practice in the predominant field of work.

· A good understanding and interest in NAN communities, FN organizations and current events.

· Thorough knowledge and understanding of indigenous culture and traditions within the NAN territory and communities.

· Fluency in NAN dialect (Cree, Anishininimowin or Ojibway) an asset.

· Light physical effort on a frequent basis with some heavy lifting (up to 40lbs) or moving of materials from time to time.

· Primarily desk work with prolonged sitting.

· Work requires a moderate level of dexterity requiring minimum keyboarding skills.

· Mainly working in an office setting with short periods working in a warehouse setting.

· Working within communities, away from home on a frequent basis.

· Travelling in both commercial and smaller aircraft.

· Highway driving may also be required.

· Working with the public

· Working in various meeting locations as required.

This position has the authority to approve up to $10,000.00.

This position is under the day-to-day supervision of the department Manager with further accountability to the Chief Administrative Officer for overall performance.

Application preference will be given to Individuals who self-identify as Indigenous people with the required combination of education and experience and familiarity and/or experience working, serving, or living in one or more of the First Nation communities served by Nishnawbe Aski Nation (NAN).

NAN is committed to providing accommodations, on request throughout the interview and employment process, and if accommodation is required, we will work with the applicants to meet their needs.

Applications (resume and cover letter) and inquiries for all positions may be directed to:

Jill Harju, Recruitment and Training Coordinator

Nishnawbe Aski Nation

200 Syndicate Avenue South

Thunder Bay, ON P7E 1C9

Phone: (807) 473-1020

Fax: (807) 623-7730

Email: [email protected]

Applicants and candidates are accountable for ensuring that information submitted throughout the recruitment and selection process is accurate and true to the best of their knowledge at the time of submission.

We appreciate the interest of all applicants. Due to the volume of applications received, only those selected for an interview will be contacted. We kindly request that applicants refrain from contacting the organization regarding the recruitment process or the status of their application.

Pay: From $34.07 per hour

Benefits:

- Company pension
- Dental care
- Employee assistance program
- Extended health care
- In office gym
- Paid time off
- Vision care

Work Location: In person

📌 EPP Coordinator (Canada)
🏢 Nishnawbe Aski Nation
📍 Canada