Parts & Fleet Administrator

OCTS – Overland Container Transportation Services
Location: Acheson, Alberta
Job Type: Full-time, Permanent
Pay: $23.00–$25.00 per hour
Schedule: Monday to Friday
Work Location: In person only

About OCTS

Overland Container Transportation Services has proudly served Western Canada since 1989. OCTS provides safe, reliable, and customer-focused container transportation and intermodal services, including container drayage, repair, storage, warehousing, and transloading.

As one of Alberta’s largest container drayage providers, we are proud to support customers across Alberta, British Columbia, Saskatchewan, the Yukon, and the Northwest Territories.

At OCTS, we hire for passion, integrity, and experience. We are looking for a reliable and detail-oriented individual to join our team as a Parts & Fleet Administrator at our Acheson location.

Position Overview

The Parts & Fleet Administrator is responsible for supporting parts administration, inventory management, shop support, fleet administration, compliance tracking, record keeping, and general administrative duties.

This is a highly administrative role that requires strong attention to detail, Excel and computer skills, organization, follow-up, and the ability to work in a shop and fleet environment. The successful candidate will support both the Facilities and Equipment Manager and the Fleet/Dispatch Manager.

This position is fully in-office at our Acheson location. There is no remote or hybrid option.

Key Responsibilities

Parts Administration

- Manage parts and supply inventory.
- Determine and adjust minimum order quantities as needed.
- Organize parts storage areas, shelves, stock locations, and inventory records.




- Receive shipments and properly store parts and supplies.
- Track damaged, used, returned, or defective parts.
- Maintain accurate records of inventory, price lists, shortages, shipments, expenditures, and parts usage.
- Keep spreadsheets updated in Microsoft Teams.
- Issue purchase orders for departments and vendors when required.
- Maintain internal cost records on work orders.
- Support the implementation and ongoing use of a parts system.
- Complete accurate data entry for parts inventory, distribution, and usage.
- Assist shop personnel and mechanics with parts-related needs.
- Communicate professionally with vendors, suppliers, supervisors, and internal team members.
- Provide backup support for transload administration when needed.
- Complete other administrative duties as assigned.

Fleet Administration

- Support fleet and equipment administration processes.
- Assist with fleet compliance documentation and record keeping.
- Maintain and update fleet records as required.
- Assist with troubleshooting fleet system issues.
- Support the Fleet/Dispatch Manager with administrative tasks as needed.
- Help ensure fleet-related documents, records, and tracking systems remain accurate and up to date.

Qualifications

- Previous administrative experience is required.
- Strong Excel and computer skills are required.
- Experience with purchase orders, invoices, work orders,



inventory tracking, or fleet records is preferred.
- Previous experience in a parts, shop, fleet, transportation, equipment, or maintenance environment is considered an asset.
- Strong attention to detail and accuracy.
- Strong organization and follow-up skills.
- Ability to manage multiple priorities in a rapid-paced environment.
- Comfortable communicating with mechanics, vendors, supervisors, and internal team members.
- Comfortable working in and around a shop environment when required.
- Ability to lift, move, or handle stockroom parts as needed.
- Reliable attendance and punctuality are required.
- Must have reliable transportation to Acheson, as public transportation is limited.

Safety Requirements

- Must comply with company policies and safety procedures.
- Must wear required PPE when in the shop or handling parts.
- Safety boots and a reflective vest are required when working in designated shop or yard areas.

Work Conditions

- Full-time, Monday to Friday.
- Fully in-office position.
- No remote or hybrid work option.
- Based at our Acheson location.
- Work may involve time in office, shop, and parts storage areas.

Pay: $23.00-$25.00 per hour

Benefits:

- On-site parking

Application question(s):

- Are you available to work Monday to Friday, 8:00 AM to 4:30 PM in Acheson, Alberta?
- Are you comfortable working in and around a shop environment where PPE is required?
- How many years of experience do you have in parts administration, inventory control, shop administration, or a similar role?
- This role pays $23–$25 per hour, based on experience. Is this wage range acceptable to you?

Work Location: In person

📌 Parts & Fleet Administrator (Canada)
🏢 Overland Container Transportation Services
📍 Canada