We are looking for a detail-oriented Jr. Administrative Assistant to join a contract team supporting a pharmaceutical client in Toronto, Ontario. In this role, you will help coordinate patient and physician follow-up activities, verify records for accuracy, and assist with documentation needed to complete orders. This Contract position is ideal for someone who communicates confidently, works well with administrative processes, and provides dependable service in a fast-paced office environment.

Responsibilities:

- Follow up with patients and physician offices to gather outstanding clinical or administrative information needed to move files forward.
- Review documents and records carefully to confirm details are complete, accurate, and aligned with established requirements.
- Enter, update, and maintain information in internal tracking systems with a high level of accuracy and attention to detail.
- Support order completion by organizing paperwork, monitoring file status, and helping ensure required steps are finished on time.
- Handle incoming administrative tasks such as scanning, photocopying, filing, and preparing documentation for review.
- Respond to inquiries professionally and help address service-related issues by providing clear updates and escalating concerns when needed.
- Coordinate with internal team members to keep follow-up activities organized and ensure work is processed efficiently.
- Previous administrative or data entry experience in an office setting.
- Strong written and verbal communication skills with the ability to interact professionally with patients and physician offices.




- Demonstrated customer service experience and the ability to handle inquiries with tact and professionalism.
- High attention to detail when reviewing records, entering information, and managing documentation.
- Proficiency with general office tasks, including scanning, photocopying, and document handling.
- Ability to manage multiple priorities, stay organized, and meet deadlines in a structured environment.

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📌 Jr. Administrative Assistant (Canada)
🏢 Robert Half
📍 Canada