ompany: VibraSystems Inc.
Location: Concord/Vaughan, Ontario
Job type: Full-time, Monday–Friday
Salary: $[insert range] per year
Position summary
VibraSystems is seeking an experienced Finance & Operations Coordinator to support our Canadian and US operations.
We use Odoo ERP for Canadian accounting and operations and QuickBooks Online for our US business. Hands-on functional knowledge of the Odoo Finance/Accounting module is essential.
The successful candidate will manage day-to-day bookkeeping, AP, AR, reconciliations and financial documentation while working with management, a fractional controller, external accountants and an outsourced payroll provider.
Responsibilities
- Process customer invoices, vendor bills, receipts and payments in Odoo.
- Manage accounts payable and accounts receivable.
- Monitor aging reports, collections and unapplied receipts.
- Prepare bank and credit-card reconciliations.
- Maintain the US books in QuickBooks Online.
- Assist with Canadian-US intercompany and foreign-currency transactions.
- Support month-end closing and management reporting.
- Coordinate payroll information with the outsourced payroll provider.
- Prepare payment and wire-transfer documentation for management approval.
- Support HST, WSIB, EHT and external accountant information requests.
- Assist with inventory reconciliation, landed costs,
purchase orders and import documentation.
- Maintain organized financial records, procedures and deadline calendars.
- Support audits, review engagements and lender information requests.
- Cross-train an internal backup on essential processes.
Qualifications
- Minimum three years of bookkeeping or accounting experience.
- Demonstrated hands-on experience with Odoo Finance/Accounting—required.
- Working knowledge of QuickBooks Online.
- Robust AP, AR, bank-reconciliation and month-end skills.
- Understanding of Canadian bookkeeping and Ontario HST.
- Strong Excel skills and attention to detail.
- Inventory, manufacturing, distribution or logistics experience is an asset.
- Experience supporting Canadian and US entities is an asset.
- Professional and respectful communication.
- Ability to manage deadlines and escalate concerns promptly.
How to apply
Please submit your résumé with a brief description of:
- Your Odoo Finance/Accounting experience;
- The accounting functions you have performed in Odoo;
- Your QuickBooks Online experience; and
- Your experience with AP, AR, reconciliations and inventory.