Job Overview

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to provide support in a busy multi-business office in St. Paul.

This position is ideal for someone who enjoys keeping things organized, following up on outstanding items, preparing documents, and helping an office run smoothly.

Responsibilites may include:

- Organizing and maintaining paper and digital files.
- Scanning, filing, and processing documents.
- Assisting with employee files and onboarding paperwork.
- Updating spreadsheets, reports and tracking documents.
- Following up with vendors and store staff for missing information and documents.
- Matching invoices and organizing documents for review
- Preparing letters and forms
- Preparing deposits and receiving payments on customers accounts
- Managing social media pages and creating sale flyers as directed
- Managing sponsor inquiries and ensuring proper advertisement policies are followed
- Uploading invoices into customer portals for payment (Open Invoice, Jobutrax)

The ideal candidate will be:

- Highly organized and detail-oriented




- Dependable and able to maintain confidentiality
- Comfortable using Microsoft Office; Excel and Outlook primarily.
- Strong computer skills
- Strong communication skills
- Able to work independently while accepting feedback and direction
- Previous administrative experiance preferred

Position Details:

- Part-time, approximately 20 hours per week.
- Monday-Friday (9:00AM-1:00PM)
- Hours may be extended during busier times.
- Schedule may be flexible for the right candidate
- Wage will be based on experiance
- Group Health Benefits are available to employees who work atleast 20 Hours a week.

Please submit your resume along with a brief introduction outlining your relevant experaince and availability to [email protected]

We appreciate all applications; however, only those selected for an interview will be contacted. Please no phone calls.

Perks:

- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Life insurance
- Vision care

Work Location: In person

📌 Office Administrative Assistant (Canada)
🏢 NAPA Auto Parts St. Paul
📍 Canada