Our client, a commercial real estate tenant advisory requires an Administrative Assistant to join their team. In this role you will work with the Shared Services team and be responsible for partnering with Senior Management Team to execute the responsibilities noted below. To succeed at this, you’ll need to be detail oriented, a strong collaborator, and able to handle a quick-paced work environment.
Responsibilities :
Responsibilities
- Office upkeep including:
- ensuring all client spaces are clean and tidy
- adequate inventory levels are maintained for office and kitchen supplies
- kitchen area, fridge, snack drawer and coffee machines
- operation of the dishwasher as required
- Facilities:
- Liaising with building management to resolve any office space and parking issues that may arise
- Working with the Manager of Finance to maintain the building and office space access card process and lists
- CRM / Salesforce Administration: support the sales staff as required
- Working closely with and as part of the Shared Services team to support the creation of client deliverables and marketing and social media initiatives as required
- Managing the ZoomInfo process
- Supporting Weekly preparation for cold calling sessions including sourcing potential customers and developing company call lists based on monthly targeted criteria
- Support throughout the office as required and directed by the Managing Principal, Operations
Qualifications:
- Post-secondary education is required, a university degree preferred
- 2 years of administrative experience in a professional work environment
- Advanced knowledge of CRM, MS Office Suite; Adobe an asset
- High-energy with a tendency and ability to take initiative
- Ability to work independently with little supervision as well as thrive in a team environment
- Above average time management skills
- Excellent communication skills and a people person
TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.