Permanent Position – Hybrid

Reporting to the Supervisor, Treasury and Financial Services, the Cash Receipts Coordinator is responsible for ensuring all payments received are accounted for and recorded accurately and timely, while providing professional support to our clients and business. The role also involves supporting our Trust and Treasury functions, acting as a backup for other team members, and contributing to special projects and process improvement initiatives.

The successful candidate will support financial operations while ensuring compliance with regulatory requirements and Firm policies. This role works closely with lawyers, legal assistants, front office, and Finance team members and requires a collaborative, detail‑oriented, and client‑service focused approach while maintaining the highest standards of accuracy, confidentiality, and professionalism.

Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre‑authorized overtime may be required to meet business and client needs. This is a hybrid role requiring three (3) days in office.

Primary Responsibilities

Cash Applications & Receipts

- Daily processing of payments received from clients for legal services tendered, including cash, cheques, electronic transfer or credit card payments
- Posting payments into the Firm’s accounting system on a timely basis
- Preparing the daily bank deposit slips for the cheques and electronic transfers received and ensuring that cheques are deposited using the Remote Deposit Capture (RDC) service or are taken to the bank for deposit
- Preparing and charging all credit card payments
- Reconciling daily cash receipts and investigating discrepancies
- Supporting accurate allocation of funds to client matters, and working with Lawyers,



Legal Assistants and others on the Finance team to resolve posting and remittance problems
- Responding to any queries from lawyers, legal assistants and/or clients via oral and written communication on cash related matters
- Ensuring the team meets month and year end close deadlines

Trust Accounting

- Providing backup support to the Trust Team as needed
- Processing trust transactions, including deposits, investments, and disbursements
- Receiving trust cheques and ensuring timely deposit to trust accounts
- Posting trust deposits to client matters and processing trust cheque requisitions
- Arranging certified cheques and bank drafts and following up on stale‑dated trust cheques
- Monitoring inactive trust balances and following up on outstanding items
- Preparing daily and monthly trust reconciliations
- Providing trust‑related support to Front Office and internal stakeholders

Treasury & Financial Operations Support

- Providing backup support for treasury‑related functions
- Processing a variety of EFTs, wires and inter‑account transfers
- Supporting the rest of the Finance department with account reconciliations and reporting
- Assisting with bank account administration
- Assisting with annual reporting and compliance requirements mandated by the Law Society of Ontario (LSO), CDIC, and other applicable regulatory bodies

Other

- Ensuring adherence to internal controls, Firm policies,



regulatory requirements, and audit standards
- Contributing to process improvement initiatives to enhance efficiency, accuracy, and controls within Finance
- Participating in firmwide or local Finance‑related projects and initiatives
- Supporting ad‑hoc analysis and reporting requests

Required Knowledge And Experience

- College diploma in Business, preferably with a specialization in Accounting, or an accounting certificate
- Minimum of three (3) to five (5) years of relevant experience in cash applications, trust accounting, or a similar finance role
- Working knowledge of Microsoft Office applications, including Word and Excel
- Experience with computerized accounting systems; Elite 3E is considered an asset
- Working knowledge of Law Society of Ontario trust accounting rules and policies
- Strong customer service skills with the ability to remain qualified, tactful, and confident when dealing with internal and external clients
- Excellent organizational skills with the ability to manage multiple priorities and work with minimal supervision
- Exceptional attention to detail and accuracy
- Strong interpersonal skills and a collaborative, team‑oriented approach

Pay Range $60,000 to $70,000 per annum. Pay range to be commensurate with experience.

Vacancy This role is being posted to fill a current vacancy.

AI Disclosure Artificial intelligence tools may be used to assist in screening, assessing, or selecting applicants for this position.

Background and Reference Checks Any offer of employment may be conditional upon references and full background checks including a criminal record check, a credit check, employment and educational verifications.

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📌 Cash Receipts Coordinator (Ottawa)
🏢 Fasken
📍 Ottawa