Responsibilities
Coordinate multiple flights, hotel bookings, airport pickups, and executive travel adjustments efficiently.
Manage and confirm flight itineraries, oversee hotel arrangements, and support conference logistics.
Organize and maintain office systems, handle confidential information with care, and welcome current hires.
Set up and sustain the Calgary office, manage day‑to‑day office needs, and liaise with the landlord.
Support OH&S; requirements, develop easy systems, and document SOPs to streamline workflows.
Identify and resolve operational bottlenecks to help teams work more efficiently.
Qualifications
Extensive experience in coordination and organization.
Robust people skills and a talent for making others feel taken care of.
Proficiency in handling confidential information.
Builder mentality and attention to detail.
Ability to maintain organization at a high level (akin to Marie Kondo standards).
Resilience to quickly address emerging challenges without panicking.
Core Competencies
Demonstrates exceptional organizational skills and the ability to manage multiple tasks efficiently while maintaining a warm and professional demeanor. Capable of optimizing workflows and supporting office operations to enhance team efficiency.
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