Commercial Real Estate Legal Assistant — Downtown Toronto
Our client, a mid size law firm located steps from Union Station, is looking for a commercial real estate legal assistant to join its team. This position is strongly suited for an individual who pays extreme attention to detail, has solid technical skills, excellent communication and client service skills. The successful candidate will work closely with two partners in its busy Real Estate practice group and should be able to handle the administrative side of their practices. The ideal candidate will have experience with Teraview and the ability to read French would be considered an asset.
Responsibilities Assist with the preparation and completion of all necessary documentation for commercial real estate purchase, sale and mortgage transactions from beginning to end
Prepare report books, statements of account and bank reports on title
Knowledgeable in the administrative details of a large financing deal
Handle blacklines, hand written edits and be an expert in comparing documents
Assemble officer certification
Handle off title enquiry letters and off-title enquiry charts
Meticulously review all materials prepared for accuracy
Track career development hours
Produce the highest quality of work
Handle daily administrative details
Manage duties related to accounting
Accountable for all work assigned
Arrange meetings
Calendar management
Takes initiative
Confidential
Qualifications Minimum of 3 years previous real estate legal assistant experience
Successful completion of a related post-secondary Legal Assistant or Law Clerk program
Ability to read French would be considered an asset
Flexible to work over time as required
Handle time pressure situations and stress of multiple demands
Skills Microsoft Office 365 suite of applications
Knowledge of Closing Folders and Docusign or a willingness to learn
Familiar with ShareFile
Experience with Teraview
Strong verbal and written communication
Ability to problem solve
Good judgement and decision making
Robust interpersonal skills
Organized, resourceful and detail oriented
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