MatchBox is hiring an organized, motivated, and service-minded Office Administrator / Coordinator to join our Vancouver team. Located in downtown Vancouver, right beside Burrard Skytrain Station, this is a full time, in-office role for an initial 6‑month term, with potential for extension.

Responsibilities
Own day‑to‑day office operations (monitor shared inboxes, greet visitors, coordinate meeting‑room bookings, manage mail/couriers, and keep common areas organized)
Manage office supply inventory and reporting with a proactive approach
Support recruitment administration and light accounting tasks as needed, including accurate data entry and database maintenance
Coordinate internal events, assist with office communications/online updates, contribute to online presence; support team members with administrative tasks as needed

Requirements
1+ years of experience in office administration, reception, or office coordination
Highly organized and detail‑oriented, with the ability to manage multiple priorities and deadlines
Professional, polished communication skills (written and verbal) and a customer‑service mindset
Proficiency with Microsoft Office / Office 365 and comfort learning recent systems and tools




Self‑motivated and able to work with minimal supervision while collaborating closely with a team
Discretion and sound judgment when handling sensitive or confidential information
Positive attitude toward learning, improving processes, and taking on new challenges

Equal Prospects

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

We require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.
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📌 Office Administrator / Coordinator Vancouver
🏢 Matchbox
📍 Vancouver