Course Scheduling and Timetabling Coordinator
This competition is open to all applicants; internal candidates and former employees of the University of Alberta are given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location: This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.

Responsibilities

Gathers data and information from all teaching areas (both internal and external courses) in order to effectively advise and inform academic leaders in faculties and departments and ensure effective course and timetable decisions.

Managing the development of a Course Master Timetable to maximize teaching efficiency, minimize course conflicts, and provide consistent course management across the College.

Maintain term-by-term schedules for each academic program offered by the Faculties in the College to ensure conflict–free schedules, and assist with optimizing student, instructor, and facility schedules.

Understands the details in Campus Solutions to problem‑solve and troubleshoot errors, and works with the Exams & Timetabling Centre of Expertise (ETT) when warranted.

Monitors enrollment pressures to advise academic leaders on strategic timetable management and to implement appropriate changes to the course schedule throughout the registration cycle.

Acts as the first point of contact for all course scheduling and timetabling matters.

Responds to specific inquiries from faculty and academic leaders and provides information related to class scheduling and timetabling for the entire college.

Qualifications

Undergraduate degree.





Demonstrated ability to develop positive and professional working relationships with both internal/external clients and stakeholders at all organizational levels.

Ability to work independently and to build and maintain professional relationships as a trusted team member and positive representative of the College.

Advanced knowledge and proficiency in Google Suite, PeopleSoft (Campus Solutions) and Microsoft Office, especially Excel.

Strong knowledge of University policies and procedures.

Excellent communication (oral and written), interpersonal and organizational skills; proven ability to multitask, prioritize, work independently, and develop strategies to solve problems while maintaining superior accuracy.

Strong analytical and organizational skills, including problem assessment and escalation.

Demonstrated excellence in paying attention to detail.

Two years’ experience in a related role.

Ability to work with multiple stakeholders and to coordinate competing demands.

Knowledge of admissions process, academic program requirements, and calendar changes.

Benefits
This position offers a comprehensive advantages package.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non‑Academic Staff Association (NASA).

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons, encouraging women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, and all others who may contribute to the further diversification of ideas and the University.

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📌 Course Scheduling and Timetabling Coordinator (Alberta)
🏢 University of Alberta
📍 Alberta