Location: Ottawa – On‑Site (National Capital Region)

Overview
We are currently looking for an Information / Records Management Specialist to support one of our Government of Canada clients on a long‑term contract.

This role requires an active Secret security clearance and will be performed primarily on‑site within the National Capital Region.

Our client is supporting a large, complex engineering and project management environment that manages highly controlled technical documentation, project records, configuration‑managed information, and aerospace‑related data. The successful candidate will play a key role in maintaining document control processes, information repositories, records management systems, and technical data libraries while supporting compliance with security, configuration management, and records management requirements.

Key Responsibilities

Maintain and administer electronic document and records management systems (RDIMS or equivalent)

Support technical document control and records management processes

Manage technical libraries, repositories, and data resource centres

Control, track, archive, and retrieve technical and administrative documentation

Support configuration management and document revision control processes

Manage documentation subject to Controlled Goods and ITAR requirements

Develop, update, and maintain standard operating procedures and file plans

Coordinate document distribution, receipt tracking, and records categorization

Support audits, reviews, and compliance activities relating to information management

Administer and maintain organizational charts, employee master lists, travel plans, and floor plans

Prepare reports, trackers, spreadsheets, and associated documentation

Support engineering, technical, project management, and administrative teams with document management services

Participate in process improvement initiatives and data management activities

Assist with information retrieval requests and records searches

Support knowledge transfer and transition activities

Mandatory Requirements
M1 – Intermediate Information / Records Management Qualification





Must meet the requirements for an Intermediate Information / Records Management / Recordkeeping Specialist, including a minimum score equivalent to the Intermediate level under the applicable professional services qualification framework. This requires related education.

M2 – RDIMS Experience

Must have a minimum of one (1) year of experience within the last three (3) years using RDIMS or an equivalent Government of Canada document management system.

M3 – Controlled Documentation Experience

Must have a minimum of one (1) year of experience within the last five (5) years managing documentation controlled under the Canadian Controlled Goods Program and/or International Traffic in Arms Regulations (ITAR).

M4 – Technical Data Resource Centre Experience

Must demonstrate a minimum of five (5) years of experience within the last ten (10) years managing a technical data resource centre.

Experience must include managing access controls, tracking document status, organizing and controlling document repositories, and supporting environments used by multiple stakeholders.

M5 – Data Management Experience

Must demonstrate a minimum of five (5) years of experience within the last ten (10) years performing Data Management activities including determining file plans for technical documentation, managing technical documents and records, following and improving SOPs, managing physical document storage, processing and distributing document deliverables, and categorizing, recording, and indexing information.

M6 – Configuration Management Experience

Must have a minimum of three (3) years of experience within the last ten (10) years supporting Configuration Management activities, including technical document control, revision control, processing technical information, and compliance with configuration management processes.

Highly Desired Experience





Aerospace or engineering environments

Technical publications libraries

Organizational chart management tools (e.g., OrgPlus)

Visio‑based floor plan maintenance

Employee position and organizational data management

Excel‑based travel planning and tracking

Document repositories supporting large engineering projects

Technical drawing and engineering documentation control

What You Must Bring

Active Secret Security Clearance

Strong RDIMS or equivalent records management experience

Records Management and Information Management expertise

Technical document control experience

Configuration Management exposure

Experience working with highly controlled or classified information

Strong Microsoft Office skills, including Excel and Visio

Excellent organizational and documentation skills

Ability to work independently in a highly structured environment

Strong attention to detail and compliance requirements

Project Background
Our client operates within a highly specialized engineering and project management environment responsible for managing technical documentation, controlled information, project records, configuration‑controlled material, and information repositories supporting a large, nationally significant program. The successful consultant will support the ongoing management, control, organization, retrieval, tracking, and safeguarding of technical and project information while helping maintain compliance with established records management and configuration management procedures.

Why This Role

Information Management

Records Management

Technical Document Control

Configuration Management

Engineering Project Support

Robertson is an equal chance employer committed to diversity and inclusion. We are a certified diverse supplier and actively seek to foster a representative and inclusive workforce. We welcome applications from all qualified individuals, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, Aboriginal status, or any other legally protected factors.

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📌 Ottawa - Information / Records Management Specialist (Secret Clearance) (Quebec City)
🏢 RobertsonLtd.
📍 Quebec City