This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery.

What You’ll Do

Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC)

Process contractor and supplier invoices and support financial tracking

Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and elevate risks proactively

Work with design, operations, and project teams to support annual budget planning

Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise

Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time

Assist in sourcing, qualify, and onboard contractors in alignment with company policies

Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum

Track and analyze project data (costs, timelines, contractor performance) and report to leadership

Support rebranding and renovation projects across multiple regions

Assist with preparation of specifications, tender documentation, and project packages

Support quality assurance reviews and project closeout documentation

Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency

Provide general team support and assist with priority tasks as required

You’ll fit if you

Have 3–5 years of project administration or project coordination experience

Are highly organized, detail-oriented,



adaptable, and comfortable managing multiple priorities in a fast-paced environment

Are confident working with budgets, numbers, and financial tracking

Communicate clearly with both technical and non-technical teams

Demonstrate leadership through initiative, accountability, and proactive problem solving

Take ownership of your work and look for ways to improve processes

Can thrive within a highly collaborative team structure

Are open to occasional travel for site visits and project support

Have a valid driver’s license and access to a vehicle

Education

Diploma in Business Administration or related field (asset)

Tools

Robust working knowledge of Microsoft Office (Excel, Outlook, Word)

Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)

Experience with SharePoint / document management systems considered an asset

Benefits

Competitive wages

Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet

Profit-sharing

Flexible group medical and dental

Fitness and Wellness reimbursement

Training and Development allowance

Group RRSP matching

Up to 20% rental discounts, and more!

What You Get

Competitive compensation based on experience

Parking provided

Chance to work on projects across multiple regions in Canada

Exposure to a wide range of stakeholders and project scopes

A supportive, high-performing team environment

Ongoing learning and growth through hands‑on experience

Term
Full-time, in-office

Employment Eligibility
Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

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📌 Design Team Project Administrator (Alberta)
🏢 Boardwalk
📍 Alberta