Ever After Homes

Junior Construction Project Manager / Coordinator

Location: Across GTA and GTHA
Position Type: Full-Time

Pay Range: $55,000 - $72,000

About Ever After Custom Homes

Ever After Homes is a custom home builder serving Burlington, Hamilton, Oakville, Mississauga, Waterdown, and all surrounding areas. We specialize in custom homes, large renovations, additions, and development projects. We are growing and looking for a highly organized, local administrative coordinator to support our team, improve communication, and help keep projects, clients, and internal systems running smoothly.

Role Summary

Ever After Homes is looking for a Junior Project Manager / Project Coordinator to support the planning, coordination, administration, and communication of our custom home and renovation projects.

This role is ideal for someone who is highly organized, detail-oriented, comfortable communicating with trades and clients, and interested in growing into a full Project Manager role. The right person will help keep our projects moving by ensuring schedules, updates, paperwork, change orders, purchase orders, selections, permits, and project management software are accurate and up to date.

This is not a desk-only role. The Junior PM / Project Coordinator will work closely with the Owner, Site Supervisor, Designer / Finishing Coordinator, trades, suppliers, and clients to make sure the details are documented, followed up on, and completed.

Key Responsibilities

Project Coordination

- Support the Project Manager / Owner with day-to-day project coordination.
- Maintain project schedules and ensure upcoming tasks, deadlines, trade dates, inspections, and client decisions are tracked.
- Follow up with trades, suppliers, consultants, and clients to keep projects moving.
- Help prepare and maintain project checklists, schedules, meeting notes, and action item lists.
- Coordinate small task lists and ensure open items are assigned, tracked, and closed.
- Assist with permit, inspection, consultant, and utility coordination as needed.

Job Tread / Project Management Software

- Keep Job Tread updated with current project information.
- Upload photos, documents, trade quotes, schedules, client updates, invoices, change orders, and purchase orders.
- Track project tasks and ensure responsible team members are assigned.
- Confirm that site logs, receipts, change items, and client communications are properly documented.
- Help build consistency in how Ever After uses Job Tread across all active projects.

Trade and Supplier Coordination





- Request quotes from trades and suppliers.
- Follow up on missing pricing, timelines, invoices, and documentation.
- Help compare quotes and organize pricing information for review.
- Coordinate trade start dates, site access, material needs, and schedule changes.
- Communicate clearly and professionally with trades to confirm expectations.

Client Communication Support

- Help prepare weekly client updates.
- Track client questions, decisions, selections, and approvals.
- Ensure client-facing information is organized, professional, and accurate.
- Support the team in keeping clients informed without overwhelming the Site Supervisor or Designer.
- Escalate client concerns, delays, or decision gaps to the Project Manager / Owner.

Change Orders, Selections, and Documentation

- Help draft, track, and follow up on change orders.
- Ensure approved changes are documented before work proceeds.
- Track selections, allowances, client upgrades, supplier pricing, and decision deadlines.
- Work with the Designer / Finishing Coordinator to ensure finish selections are organized and communicated to the site team.
- Help prevent missing decisions from delaying work.

Site and Admin Support

- Attend site meetings when required.
- Take meeting notes and turn them into clear action items.
- Support the Site Supervisor by helping with paperwork, scheduling follow-ups, and documentation.
- Help ensure daily logs, site photos, material receipts, and progress updates are completed.
- Assist with close-out lists, warranty items, deficiencies, and project completion documentation.

What This Role Is Accountable For

The Junior PM / Project Coordinator is accountable for making sure that information does not fall through the cracks. This role is not expected to independently run major projects at the start, but they are expected to own follow-up, documentation, communication, and task tracking.

Success in this role means:

- Job Tread is accurate and up to date.
- Trades know what is expected and when.
- Clients receive consistent updates.
- Open items are tracked and followed up on.
- The Site Supervisor spends less time chasing paperwork.




- The Designer / Finishing Coordinator spends less time managing general project admin.
- Brian is not the only person holding the project details in his head.

Required Skills and Experience

- 1-3 years of experience in construction, renovation, project coordination, design coordination, real estate, trades, or a related field.
- Strong organizational and follow-up skills.
- Comfortable communicating with clients, trades, suppliers, and internal team members.
- Strong written communication skills.
- Comfortable using project management software, Google Workspace, spreadsheets, and digital tools.
- Ability to manage multiple projects and deadlines at once.
- Detail-oriented and proactive.
- Able to visit job sites when required.
- Valid driver's licence and access to a vehicle preferred.

Nice to Have

- Experience with Job Tread, Buildertrend, CoConstruct, Monday, Asana, or similar software.
- Residential construction or custom home experience.
- Familiarity with permits, inspections, drawings, selections, and change orders.
- Interior design, estimating, or site coordination experience.
- Understanding of Ontario residential construction processes.

Personality Fit

- Organized and calm under pressure.
- Not afraid to follow up repeatedly.
- Professional with clients and trades.
- Comfortable asking questions.
- Detail-oriented but practical.
- Able to take ownership without needing constant direction.
- Interested in growing with the company.
- Respectful of trades, clients, and the internal team.
- Able to bring structure to a busy, quick-moving environment.

Compensation Range

Salary range: $55,000-$72,000 per year, depending on experience.

Suggested structure:

- Entry-level / strong admin with some construction exposure: $52,000-$58,000
- Solid coordinator with residential construction experience: $58,000-$65,000
- Strong junior PM who can manage trades, clients, schedules, change orders, and Job Tread with limited supervision: $65,000-$72,000
- Mileage reimbursement for approved site visits should be paid at the CRA reasonable mileage rate or through a company-approved mileage policy.

Growth Path

This role has the potential to grow into a full Project Manager position as the company expands.

- Junior PM / Project Coordinator
- Project Coordinator
- Project Manager
- Senior Project Manager / Operations Manager

Growth will depend on the person's ability to manage project details, communicate confidently, take ownership, reduce workload from senior team members, and help keep projects on schedule and organized.

#J-18808-Ljbffr

📌 Junior Construction Project Manager / Coordinator (Canada)
🏢 Hanzilla
📍 Canada