Operational Support

Administrative Assistant (OA11)

Pictou Campus

Stellarton, Nova Scotia

Campus Business Office

Continuing Full-time position: Commencing approximately August 31, 2026

Application deadline is 11:59PM, August 4, 2026

Competition No. 2627-124

Salary range: $46,293.35 to $51,796.00 annually

Qualifications

Qualifications and Occupational Experience:

- The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration combined with a minimum of two years' (full-time equivalent) recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
- You have demonstrated experience working in accounts payables. Experience with accounts receivable and collections of overdue accounts would be considered an asset.
- Ability to reconcile cash and use point-of-sale systems for debit transactions.
- Occupational experience that includes front desk duties would be considered an asset.
- Experience as a cashier or relevant finance experience would be considered an asset.
- Strong demonstrated computer literacy skills including, but not limited to Microsoft Office Suite including Microsoft Teams, with a high level of proficiency with Microsoft Excel. Experience with SharePoint and PeopleSoft, or a similar ERP system, would be considered an asset.




- You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work.
- Experience supporting/providing service to students and prospective students would be considered an asset.

Relevant Skills and Knowledge:

- You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
- You possess excellent interpersonal skills and are able to interact at all levels of an organization.
- You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction.
- Your superb team working skills enable you to contribute positively to a team setting.
- You have specific technical occupational knowledge and skill in processing accounts payables in an ERP system (Peoplesoft preferred).
- You are known for your problem solving and critical thinking skills.
- You possess strong attention to detail skills.
- You are a strong communicator.
- You possess excellent coordination and task prioritization skills specifically related to processing invoices for payment on a timely basis.
- You demonstrate a strong commitment to customer service excellence and attention to detail.

Responsibilities

Reporting the Regional Manager (Eastern Region), Administrative Services,



you will provide a full range of administrative support services for the Business Office. You will provide superior customer service to all clients.

Duties will include all aspects of processing accounts payables for the campus, including matching invoices with receiving reports, coding invoices with account numbers, processing invoices for payment on a timely basis, checking statements on a monthly basis, document filing and maintaining an organized work area. This position also processes incoming mail, posts journal vouchers, provides frontline support to customers responding to questions (primarily regarding student accounts), cashiering duties and switchboard coverage.

You will also provide support to ancillary business and/or campus operations when required (including but not limited to bookstore, campus/college events, accounts receivable functions, etc.).

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR & Talent Consultant, at [email protected]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.

📌 2627-124 - Administrative AssistantPictou Campus (Stellarton)
🏢 Nova Scotia Community College
📍 Stellarton