POSITION OVERVIEW The Accounts Payable Clerk is responsible for the accurate and timely processing of the Company's accounts payable functions while maintaining robust financial controls and supporting day-to-day business operations. This role ensures that vendor invoices, payments, expense allocations, and account reconciliations are processed efficiently and in accordance with Company policies and accounting procedures.

The Accounts Payable Clerk works closely with internal departments, vendors, and management to resolve invoice discrepancies, maintain accurate financial records, and ensure supplier obligations are met within established payment terms. This position requires exceptional attention to detail, strong organizational skills, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILTIES

Accounts Payable

- Process a high volume of vendor invoices accurately and efficiently while ensuring compliance with Company policies and approval procedures.
- Review invoices for accuracy, appropriate authorization, purchase order matching, pricing, and supporting documentation prior to processing.
- Enter invoices into the accounting system in a timely and accurate manner.
- Allocate expenses to the appropriate general ledger accounts, departments, and cost centres.
- Monitor accounts payable aging reports and assist in ensuring invoices are paid within established payment terms.
- Prepare and process vendor payments, including electronic funds transfers (EFT), cheques, and other approved payment methods.
- Maintain accurate payment records and supporting documentation for audit and recordkeeping purposes.





Reconciliations & Record Management

- Reconcile vendor statements and investigate outstanding balances or discrepancies.
- Compare accounting system reports to vendor balances and resolve variances promptly.
- Research and resolve issues relating to purchase orders, invoices, contracts, pricing discrepancies, credits, and payments.
- Ensure vendor credits are received, applied correctly, and properly documented.
- Maintain organized electronic and physical filing systems for invoices, payment records, and supporting documentation.

Vendor & Internal Communication

- Respond to vendor inquiries regarding invoices, payment status, and account balances in a professional and timely manner.
- Work collaboratively with internal departments to obtain missing approvals, resolve discrepancies, and facilitate timely payment processing.
- Maintain positive working relationships with vendors while ensuring Company payment policies are followed.

Financial & Administrative Support

- Assist with month-end and year-end accounts payable activities, including reconciliations and reporting.
- Prepare reports and supporting documentation for Management and external accountants as required.
- Support continuous improvements to accounts payable processes and internal financial controls.




- Maintain confidentiality when handling financial information, employee records, and vendor data.
- Perform other accounting and administrative duties as reasonably assigned.

QUALIFICATIONS & SKILLS

- Recent graduates are encouraged to apply. Previous accounts payable experience is considered an asset but is not required.
- Post-secondary education in Accounting, Finance, Business Administration, or a related discipline is considered an asset.
- Experience using QuickBooks Online or similar accounting software is preferred.
- Strong proficiency in Microsoft Office, particularly Microsoft Excel.
- Excellent attention to detail with a high level of accuracy in data entry and financial recordkeeping.
- Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
- Effective verbal and written communication skills.
- Ability to work independently while contributing positively within a team environment.
- Strong problem-solving skills and the ability to identify and resolve discrepancies efficiently.
- · High level of professionalism, integrity, and discretion when handling confidential financial information.

Benefits:
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Vision care
- Wellness program

Application question(s):
- Have you completed a post-secondary diploma or certificate in Accounting, Business Administration, Bookkeeping, Finance, or a related field?
- Do you have experience using accounting software (e.g., QuickBooks Online, Sage, Xero, or similar) ?

Work Location: In person

📌 Accounts Payable Clerk (Edmonton)
🏢 Color Magic
📍 Edmonton