Accounting & Purchasing Coordinator

YMS Uniko Inc, North York, ON (In person)

About Us

YMS Uniko Inc. is a 50-year-old specialty manufacturer in the signage and visual communications space. We produce custom architectural signage and metal fabrication for dealers and end users across Canada and the US. We're a small, hands-on team modernizing how we run – better systems, tighter cost control, cleaner processes.

The Opportunity

We're hiring an Accounting & Purchasing Coordinator to own two connected areas: the accounting work that sits above day-to-day bookkeeping, and the full purchasing, inventory, and freight function. You'll report directly to the CEO and work alongside our bookkeeper.

This is a hands-on role in a small company. You'll do the work yourself, not delegate it. If you like owning a defined area end to end, seeing the direct impact of your decisions, and working without layers of bureaucracy, this will suit you.

What You'll Own

Purchasing & Vendor Management

- Create, issue, and track purchase orders from requisition through receipt
- Place orders with domestic and overseas suppliers; follow up on open POs, confirmations, and delays
- Maintain vendor records, pricing files, and terms
- Resolve pricing discrepancies, short shipments, damaged goods, and invoice mismatches
- Build and maintain vendor scorecards on lead time, accuracy, and cost

Inventory Management

- Monitor stock levels across raw materials and finished goods
- Time purchases to production needs and cash position – avoid both stockouts and overbuying
- Run and reconcile physical counts; investigate and correct variances
- Flag slow-moving and obsolete inventory




- Maintain accurate item costs and inventory valuation in the system

Freight & Logistics

- Arrange inbound freight from domestic and overseas suppliers
- Book and track outbound shipments to customers
- Review freight invoices against quoted rates; challenge and recover overcharges
- Track landed cost by shipment – freight, duty, brokerage – and flag increases
- Coordinate with carriers, brokers, and freight forwarders on rates, timing, and issues

Accounting

- Process weekly payroll, including timekeeping input, deductions, and remittances
- General ledger entries, accruals, and account reconciliations
- Prepare and file HST returns; support WSIB and EHT remittances
- Customer invoicing and supporting documentation
- Support month-end close – reconciliations, schedules, and cutoff
- Maintain purchasing, inventory, and freight cost tracking for management reporting

What We're Looking For

Required

- 5 years combining accounting/bookkeeping with purchasing or inventory responsibility
- Hands-on ownership of purchase orders, inventory control, and freight/shipping
- Solid working knowledge of GL, reconciliations, payroll processing, HST, and month-end processes
- Experience in manufacturing, fabrication, distribution, or import – an environment where physical inventory and landed cost matter




- Strong Excel – pivot tables, lookups, building your own tracking tools
- Reliable and consistent – you show up on time every day and close the loop on what you own

Preferred

- Sage BusinessVision (BV) experience
- International procurement – overseas suppliers, customs, duty, brokerage, CARM
- Experience negotiating freight rates or supplier pricing
- Comfort building basic KPIs and cost analysis without being asked

Who Does Well Here

- Comfortable being the only person who owns an area – no team beneath you
- Practical about messy legacy data and processes; willing to fix rather than complain
- Direct communicator who flags problems early rather than hiding them
- Detail-oriented under deadline pressure – month-end, HST filing, and a shipment problem in the same week

Compensation & Details

- Base salary: $55,000-$60,000 per year, based on experience
- Variable compensation: Discretionary performance bonus tied to company and role results, discussed at offer stage
- Schedule: Full time, Monday to Friday, 8:30 a.m-5:00 p.m.
- Location: In person, North York (65 St. Regis Cres. N.) – on-site parking available
- Reports to: CEO

NO PHONE CALLS, EMAILS, OR AGENCY SUBMISSIONS, PLEASE.

Pay: $50,000.00-$60,000.00 per year

Benefits

- Casual dress
- Dental care
- Disability insurance
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- Vision care

Ability to commute/relocate:
- Greater Toronto Area, ON: reliably commute or plan to relocate before starting work (required)

Experience:
- Accounting: 3 years (required)

Work Location: In person

📌 Accounting & Purchasing Coordinator (Greater Toronto Area)
🏢 YMS Uniko
📍 Greater Toronto Area