Overview

We are seeking a dynamic and detail-oriented Administration Officer to join our team and support our organizational operations. This role is vital in ensuring smooth administrative processes, maintaining effective communication, and providing exceptional support across departments. The ideal candidate will bring enthusiasm, strong organizational skills, and a proactive approach to their work, contributing to a productive and efficient workplace environment.

Responsibilities

- Manage daily administrative tasks including filing, data entry, and document management to ensure accuracy and accessibility.
- Provide excellent customer service by addressing inquiries promptly and professionally, both in person and via written communication.
- Assist in legal drafting activities, preparing contracts, agreements, and other official documents with precision and clarity.
- Conduct analysis of administrative processes to identify efficiencies and implement improvements for better workflow.
- Maintain organized filing systems—both physical and electronic—to ensure easy retrieval of important documents.
- Support team members with scheduling appointments,



coordinating meetings, and managing calendars effectively.
- Prepare reports, correspondence, and presentations that require robust writing skills and attention to detail.

Skills

- Proven experience in administrative roles with a focus on organization and efficiency.
- Excellent customer service skills with the ability to communicate clearly and professionally.
- Strong analysis skills to evaluate processes and recommend enhancements.
- Proficiency in legal drafting or familiarity with legal documentation is a plus.
- Exceptional organizational skills with keen attention to detail in filing systems.
- Effective written communication skills for preparing reports, emails, and official documents.
- Ability to multitask efficiently while maintaining accuracy under pressure.

Join us as an Administration Officer to be at the heart of our operations—driving efficiency, supporting our team’s success, and ensuring our administrative functions run seamlessly!

Pay: $28.00-$38.00 per hour

Work Location: In person

📌 Administration Officer (Ottawa)
🏢 TL EXCEL
📍 Ottawa