The manager is not looking for a Project Manager profile. They are looking for someone with a mix of Administrative Assistant and Project Coordinator experience, ideally with 2+ years of experience but not more than 5-6 years. Overview

We are seeking a proactive, detail-oriented, and highly organized individual to join our Program Management Operations team in a Support Role. In this role, you will play a pivotal part in supporting our global Program teams throughout the design and development phases of products.

Key Responsibilities

Administrative Support

Manage project meeting calendars, planning and logistics, utilizing MS Office tools and Smartsheet.

Own and maintain Program templates.

Facilitate Program Management Staff Meetings.

Project Support

Manage materials, including ordering, receiving, storing, and distributing program materials worldwide.

Create Purchasing Card orders based on requests, ensuring data accuracy and adherence to processes

Respond to global Program Management and internal inquiries about order status and invoice follow-ups.

Additionally, you will:

Interface with cross functional teams to support Program Management activities and processes.

Identify areas for improvement and implement where needed.

Qualifications

Bachelor’s degree

Strong communication, time management, and organizational skills

Demonstrated ability to work independently





2+ years of experience in a dynamic professional environment

Strong computer skills required, working with multiple software packages including MS Office (Outlook, Word, PowerPoint, Excel, Teams), Smartsheet, Confluence, SharePoint, Power BI

Knowledge of Planisware database a plus

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The expected base salary range for this position is $20 – $25 per hour, depending on experience, skills, and internal equity. The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location.

For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated perks or payments. We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency.

All hiring decisions involve human review and are not based solely on automated processing.

📌 Administrative Assistant Project Coordinator (Mississauga)
🏢 Collabera
📍 Mississauga