Job Summary

We are looking for a diligent full-time secretary to join our company. The ideal candidate will be the first point of contact for our clients, providing exceptional customer service and support in an office environment. Candidates must be a team player who possesses the ability to work efficiently, pay attention to details and multi-task . This posting is for an existing vacancy.

Responsibilities:

- Answer, screen, forward phone calls and operate switchboard in a timely manner
- Welcome and greet visitors at the front desk in a professional manner
- Deal with queries and providing correct information via phone calls and emails
- Schedule and confirm showing appointments
- Prepare real estate legal forms and documents such as offers and listings
- Ensure the accuracy of all documents before uploading and distributing
- Report real estate transactions to TRREB (Toronto Regional Real Estate Board)
- Prepare Branch Manager folder with material for review/signature
- Perform daily office opening and closing procedures
- Ensure reception area is tidy and presentable at all times
- Set up and maintain paper and electronic filing systems for records, correspondence and other material
- Perform clerical duties such as distribution of mail, faxes, deliveries and other materials received
- Accept and deposit bank drafts to designated banks
- Order front office supplies and keep inventory of stock
- Prepare and submit secretaries’ payroll to accounting department
- Schedule part time secretaries
- Provide training and coach new staff
- Report office equipment malfunctions to the I.T. and Operations Department
- Perform such other activities as called upon

Requirements:





- Possess excellent customer service skills and strong computer skills
- Effective oral and written communication skills
- Accurate and detail-oriented with a strong work ethic
- Ability to work independently and collaboratively
- Fluent in Cantonese or Mandarin is an asset

About KW Living Realty:

Established in 1980, KW Living Realty is a comprehensive, full-service real estate brokerage dealing in residential, commercial, industrial and investment properties. With our head office in Markham and branch offices serving key markets from downtown Toronto to Markham, Newmarket to Mississauga, Pickering to Kitchener-Waterloo, we have the network, infrastructure and geographic spread to serve the real estate needs of our diverse clientele across the golden horseshoe of Ontario. Every office is led by one of our industry-tested and highly trained managers, and manned by motivated sales representatives, brokers and support staff, and equipped with state- of-the-art communication facilities to effectively service today's dynamic, 24/7 real estate market.

We use target focused online and offline media to advertise our client's properties, thus maximizing return on investment. We also leverage our affiliates to reach a broader target market, further adding to the value. Whether you're in the market to buy or sell a property, you will find KW Living Realty a partner with the integrity, dedication, and resources to get you the best results.

https://www.livingrealtykw.com/

Job Types: Full-time, Permanent

Pay: From $18.00 per hour

Benefits

- Company events
- Dental care
- Extended health care
- On-site parking

Work Location: In person

📌 Administrative Assistant/Secretary (Front Desk) (Markham)
🏢 KW Living Realty
📍 Markham