Let's Get Moving is a fast-growing, creative moving company that is changing the way people move. We are currently seeking for a dedicated and resourceful individual to join us as an Assistant to CEO. As the Assistant to CEO, you will work closely with the CEO to facilitate effective communication and collaboration throughout the organization, acting as a crucial liaison between the CEO and various departments, fostering a positive work environment, and leveraging your organizational skills to support the CEO in decision-making and project advancement.

Responsibilities:

- Schedule and manage the CEO's appointments, meetings, and events. This includes coordinating with internal and external parties to ensure efficient use of the CEO's time.
- Handle and prioritize incoming communications, including emails, phone calls, and messages. Draft responses on behalf of the CEO when appropriate and ensure timely and accurate communication.
- Gather, analyze, and summarize information for the CEO. This may involve preparing reports, presentations, and other documents for meetings and presentations.
- Coordinate travel logistics, including booking flights, hotels, and transportation. Ensure that all travel plans align with the CEO's schedule and preferences.
- Assist in preparing agendas, materials, and presentations for meetings attended or led by the CEO. Take meeting minutes when required and follow up on action items.
- Handle sensitive information with discretion and maintain a high level of confidentiality. This includes dealing with confidential documents and discussions.
- Assist the CEO in delegating tasks to appropriate team members and ensuring follow-through on assigned projects.
- Oversee the smooth operation of the CEO's office,



including managing supplies, coordinating with other departments, and handling general administrative tasks.
- Support the CEO in managing various projects by coordinating tasks, timelines, and resources. This may involve working with different departments and teams within the organization.
- Act as a point of contact between the CEO and internal/external stakeholders. This includes communicating on the CEO's behalf and ensuring a positive and professional representation.
- Conduct research on industry trends, competitors, and other relevant topics to keep the CEO informed and prepared for strategic decision-making.
- Ensure the tasks and commitments made by the CEO are followed through and completed in a timely manner. This involves coordinating with other team members to achieve organizational goals.

Benefits:
- Bi-Weekly Pay.
- Vacation pay provided.
- Opportunities to travel throughout Canada and the US for industry events and expos.

Requirements:
- 2+ years of experience in an executive assistant role or a related administrative position.
- A bachelor's degree in business administration, management, communications, or a related field is preferred.
- Proficiency in office software, calendar management tools, and other relevant software.
- Strong communication and interpersonal skills.
- Ability to travel frequently throughout Canada and the US.
- Experience with contracts and legal documents is preferred.

Salary Range: $18 to $23 per hour (According to experience). Job Type: Full-time

Pay: From $25.00 per hour

Benefits

- Company events
- In office parking

Flexible language requirement:
- French not required

Education:
- Bachelor's Degree (preferred)

Work Location: In person

📌 Assistant to CEO (Mississauga)
🏢 Let's Get Moving
📍 Mississauga