Practice Manager (3-Month Transition Contract)

Halcyon Health Inc.

Location: Caledon East, Ontario

Contract: Fixed-Term (3 Months) – September to December 2026

Hours: Full-Time (Monday–Friday)

About Us

Halcyon Health Inc. is a newly established, patient-centred family medicine clinic committed to delivering high-quality, compassionate, and accessible healthcare to the community. As we transition into full operations, we are seeking an experienced and proactive Practice Manager to lead the day-to-day management of the clinic during this critical start-up phase.

This is a 3-month transition contract, ending in December 2026, with responsibility for establishing robust operational processes, supporting the clinical team, and ensuring the clinic is positioned for long-term success.

Key Responsibilities

- Oversee the day-to-day operations of the clinic.
- Lead and support the administrative team, including Medical Office Assistants (MOAs).
- Manage appointment systems, patient flow, and front-office operations.
- Ensure compliance with OHIP, privacy legislation, infection prevention, and clinic policies.
- Coordinate physician schedules and operational workflows.
- Manage relationships with external suppliers, service providers, and technology partners.
- Oversee recruitment, onboarding, and staff training where required.
- Monitor clinic performance and recommend improvements to efficiency and patient experience.
- Support financial administration, including uninsured billing, inventory, and operational budgets.
- Develop and implement policies, procedures, and quality improvement initiatives.
- Work closely with the Directors to transition the clinic into stable day-to-day operations.





Essential Requirements
- Previous experience managing a medical clinic or healthcare practice.
- Strong understanding of Ontario primary care operations and OHIP billing processes.
- Experience supervising administrative healthcare staff.
- Excellent organisational, leadership, and problem-solving skills.
- Strong communication and interpersonal abilities.
- Experience using Electronic Medical Records (EMRs); Juno EMR experience is an asset.
- Ability to work independently and manage competing priorities in a fast-paced workplace.

Desirable Qualifications
- Diploma or degree in Healthcare Administration, Business Administration, or a related discipline.
- Experience opening or supporting a new healthcare practice.
- Knowledge of quality improvement and healthcare compliance standards.
- Experience with physician recruitment, scheduling, or operational planning.

What We Offer
- Opportunity to play a key leadership role in launching a new family medicine clinic.
- Collaborative and supportive working environment.
- Competitive contract remuneration based on experience.
- The opportunity to make a lasting impact on the future success of Halcyon Health Inc.

Contract Details
- Position: Practice Manager
- Contract: Fixed-term transition contract ending December 2026
- Start Date: As soon as possible
- Location: Caledon East, Ontario

If you are an organised, motivated healthcare leader who enjoys building systems, leading teams, and improving patient care, we would love to hear from you. To apply, please submit your CV and a brief cover letter outlining your relevant experience.

Pay: $47,514.54-$111,831.02 per year

Work Location: In person

📌 Clinic Practice Manager (Caledon)
🏢 Halcyon Health
📍 Caledon