Coordinator, Data &

• Analytics, Admissions &

• Enrolment Management Full-time Continuing Contract Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. The Admissions &

• Enrolment Management team is seeking a highly organized, collaborative, and detail-oriented Coordinator. As a central pillar of our data integrity, this role ensures that all information regarding prospective families, current students, and alumnae is accurate, complete, and actionable. While situated within the Admissions &

• Enrolment team, this position works closely with multiple teams across the School to provide essential data support to the entire school community.

Key Responsibilities - Data Integrity & Auditing: Conduct regular audits of parent and student records to ensure all demographic data and household relationships are accurate, standardized, and up to date.

- Admissions Pipeline Oversight: Identify and resolve missing information in the enrollment system (OnBoard) to ensure no applicants are lost and that data integrates seamlessly with the School’s Student Information System (MySchool).
- Database Maintenance & Reporting: Maintain "clean" data within the CRM by eliminating duplicates and overseeing all entry, tracking, and reporting to support departmental needs.
- Tracking of all incoming inquiries, campus visits, applications, and enrollment forms.
- Collaborate with the Data & Systems Analyst to facilitate smooth data sharing and synchronization across platforms.
- Track and audit Return to School Questionnaires, proactively contacting parents/guardians to resolve incomplete or missing student information.




- Collaborate on cross-functional school initiatives and special projects as they arise. Data Analysis (Ongoing & Future) - Survey Analytics: Lead the processing and analysis of annual parent, student, and alumni surveys to identify trends (report to the Deputy Head).
- Enrollment Reporting: Assist in the creation of weekly and seasonal reports that track application volume, yield rates, and attrition.
- Data Visualization: Help the School "tell the story" of our data through clear charts and summaries that inform leadership decisions. Other - Provide front‑desk support, acting as a friendly first point of contact for guests entering the Admissions Office as needed.
- Privacy & Compliance: Ensure all data handling and storage practices align with the School’s privacy policies and provincial PIPA regulations.
- Support admissions recruitment events, student assessments (including SSAT), and onboarding events, etc.

Qualifications & Skills - 1 - 3 years of experience in a related role.

- Previous experience in a K-12 independent school environment is an asset.
- "Detective" Mindset: You possess an extraordinary level of attention to detail and genuinely enjoy the process of ensuring everything is "just right." - Data Fluency: You are comfortable working with large datasets and have a strong command of Excel (vlookups, pivot tables, etc.).

Experience with school-specific CRMs (e.g., Blackbaud, Veracross,



or Salesforce) is a significant asset.

- Analytical Thinking: You don’t just see numbers; you see the story they tell. You are interested in why families choose our school and how we can use data to improve their experience.
- Confidentiality: You handle sensitive family and student information with the highest level of discretion and professionalism.
- Positive Team Player: You listen well, value different perspectives, and work constructively with others to solve problems.
- Adaptability: You are comfortable starting with foundational data tasks and have the ambition to grow into more complex analytical projects.
- Articulate & Approachable: You have excellent verbal and written communication skills. Whether in person, on the phone, or via email, your skilled and friendly demeanor shines through in every interaction.
- Cultural Competence: You are warm, welcoming, and entirely comfortable interacting with prospective families and students from a wide range of diverse backgrounds.
- Proactive Ownership: You show a strong willingness to take initiative and drive tasks forward, while still collaborating effectively and working comfortably under supervision.
- Growth Mindset: You are highly receptive to feedback, eager to learn, and constantly looking for ways to grow and improve in your role.

Employment and Application Details Start date: August 2026.

Working hours: Campus-based, Monday-Friday, 8:00 a.m.–4:30 p.m. with a one‑hour unpaid lunch break.

Compensation: Annual salary $60,000 - $68,000 based on experience. Applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received.

📌 Coordinator, Data & Analytics, Admissions & Enrolment Management (Vancouver)
🏢 National Association of Independent Schools
📍 Vancouver