355 Wellington St, London, ON, CanadaJob DescriptionPosted Tuesday, July 21, 2026 at 4:00 AM | Expires Tuesday, August 4, 2026 at 3:59 AMPROGRAM ASSISTANT ( 1 full-time position )The Middlesex-London Health Unit has an exciting opportunity for a full-time Program Assistant to fill an existing vacancy to work on the Healthy Babies Healthy Children team in the Family and Community Health division at our Citi Plaza location, London, Ontario.Under the direction of the Manager, Healthy Babies Healthy Children, the incumbent will:KEY RESPONSIBILITIES:Provide administrative support for the Healthy Babies Healthy Children TeamEnter data and key client information into specific Ministry software programs and other data entryProcess client referrals, including receiving, tracking, and documenting referral information and maintaining related databases checklists and run routine reportsPrepare for meetings, prepare agendas, and take meeting minutesSchedule appointments, meetings, and room bookings, and support the development and maintenance of accurate program calendars and schedules.Communicate by telephone, emails, MS Teams with team members, clients, and community partnersMaintain and update shared electronic files, templates, and standardized forms to support team operations and consistent program deliveryMaintain existing spreadsheets and databases, create Excel spreadsheets, and support program reporting requirementsFormat and prepare key documents, reports, and letters, and handle mailOrder necessary supplies, maintain inventories, resources,



mailing lists and key contactsMaintain accurate budget documents, reconcile credit card statements as appropriate and process invoicesFiling, record keeping, and document management (paper and electronic)Perform other duties as assignedQUALIFICATIONS:Post-secondary program in administrative studies of at least one yearCandidates who have an equivalent level of expertise acquired through related employment experience and on-the-job training or alternative education may be considered in order to support Employment Equity.Solid interpersonal and communication skills in order to provide excellent customer service and work effectively with team membersSkills and experience in supporting teams and managers, including taking initiativeAbility to take initiative, problem solve, prioritize work, meet deadlines, and balance completing work demands while ensuring programming needs are metAbility to work efficiently while maintaining a high level of accuracy in work tasksDemonstrated ability to prepare comprehensive and accurate meeting minutesExperience and expertise with Ministry databases (i.E., ISCIS) and Electronic Client Records (ECR or Profile)Proficiency in computer applications,



including Microsoft Office Suite (i.E. Word, Excel, Teams, SharePoint)Skills and knowledge to work with an increasingly diverse population, and knowledge of health inequities.Demonstrated commitment to contributing to a positive workplace environmentAbility to work flexible hoursCommunication proficiency (written and verbal) in French and/or any other language is considered an assetThe hourly rate for this position ranges from $25.89 to $33.66 hourly based on qualifications and experience.by August 3rd, 2026We thank all applicants for their interest in a career at the Middlesex-London Health Unit; however, only those candidates selected for an interview will be contacted.The Middlesex- London Health Unit is committed to equity in employment. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. We encourage applications from equity seeking communities including Indigenous peoples, racialized people, persons with disabilities, and those who identify as 2SLGBTQIA+. Candidates are encouraged to voluntarily self-identify in their cover letter, in a transparent manner, as part of the application process. When a candidate voluntarily discloses such information in their application, the information will be kept confidential. Disclosure and/or self-identification with an equity-seeking community will not lead to advantageous treatment of a candidate who is not qualified.#J-18808-Ljbffr

📌 750 - Fch - Healthy Babies Healthy Children - Program Assistant (Winnipeg)
🏢 Bentley Place
📍 Winnipeg